Personnel Transaction Specialist, Sponsored Projects Services

University at Buffalo; Buffalo (NY); On-site; USD 52,000 - 59,000; Full time

Job summary

University at Buffalo seeks a Personnel Transaction Specialist within Sponsored Projects Services to manage personnel transactions for staff, faculty, and students on sponsored funds. The role ensures accurate documentation and compliance with sponsor rules and institutional policies.

The position collaborates with human resources, payroll and sponsoring entities to provide guidance, training materials, and process improvements for efficient personnel administration.

Qualifications

• Bachelor’s degree in a related field and 2 years’ related experience.
• Proficiency in various computer applications and software.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to work independently on directed projects.
• Strong interpersonal skills.

Responsibilities

• Facilitate and process personnel transactions for staff, faculty, and students on sponsored funds.
• Coordinate workflow to ensure transactions are entered accurately with documentation.
• Serve as liaison between decanal unit, HR, payroll and other offices.
• Provide guidance on personnel policies, procedures, and best practices.
• Assist in developing training materials on personnel transaction processes.
• Identify and recommend process improvements to enhance efficiency.

Skills

Computer proficiency

Attention to detail

Independence

Interpersonal skills

Education

Bachelor’s degree

Job description

Personnel Transaction Specialist, Sponsored Projects Services

Position Title Personnel Transaction Specialist, Sponsored Projects Services

Sponsored Projects Services ( SPS ) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Personnel Transaction Specialist. This role oversees the facilitation and processing of various personnel transactions for staff, faculty, and students involved in sponsored awards funded by the Research Foundation. The Personnel Transaction Specialist also ensures compliance with institutional policies and sponsor regulations while supporting a smooth administrative process.

Responsibilities include, but are not limited to, the following:

• Facilitate and process personnel transactions, including new appointments, reappointments, and terminations for personnel supported on sponsored funds
• Facilitate and process faculty effort, graduate student tuition remission, and other personnel-related activities for sponsored funds
• Coordinate the workflow to ensure that transactions are entered accurately and with sufficient documentation
• Serve as a liaison between university decanal unit, human resources, payroll and other administrative offices
• Provide guidance to faculty and research administrators on personnel policies, procedures, and best practices
• Assist in developing training materials on personnel transaction processes
• Identify and make recommendations for process improvements to enhance efficiency

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in a related field and 2 years’ related experience, or an equivalent combination of education and experience
• Proficiency in various computer applications and software
• Attention to detail and accuracy in data entry and document preparation
• Ability to work independently on directed projects
• Strong interpersonal skills

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range $52,000 - $58,955

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours 37.5 hours per week

Campus North Campus

Is a background check required for this posting?

No

Contact's Name Stacey Brown

Contact's Title HR Specialist

Contact's Phone [phone]

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].