Post-Award Compliance Specialist, Sponsored Projects Services

University at Buffalo; Buffalo, Northern (NY, KY); Hybrid; USD 63,000 - 68,000; Full time

Job summary

The University at Buffalo’s Sponsored Projects Services unit is seeking a Post-Award Compliance Specialist (PACS) to ensure compliant financial management of sponsored research awards. You will review personnel and financial transactions for allowability, maintain audit-ready documentation, and guide award managers to meet sponsor and institutional requirements.

Located on the North Campus in Buffalo, NY, the role emphasizes collaboration with research administration, attention to detail, and

Qualifications

• Bachelor’s degree in a relevant field plus 2 years’ experience or equivalent.
• Attention to detail and ability to work with a high degree of accuracy.
• Proficiency in Microsoft Office tools

Responsibilities

• Review and approve sponsored project-related personnel and financial transactions for accuracy, allowability, and allocability under award terms, sponsor guidelines, and university policies.
• Provide guidance and serve as a resource to award managers and transaction processors on allowable research charges, helping them be proactive with PI needs and minimize issues.
• Maintain accurate transaction records and necessary documentation for audit purposes.
• Collaborate with award managers and stakeholders to ensure all financial obligations are met prior to award closeout.
• Stay informed of changes in sponsor guidelines and university policies, communicating relevant updates to award managers and stakeholders.
• Identify and implement opportunities to streamline transaction review and approval processes, enhancing efficiency and compliance.

Skills

Attention to detail

Analytical skills

Communication skills

Customer service

Education

Bachelor’s degree in a relevant field

2+ years of related experience

Tools

Microsoft Office

Job description

Post-Award Compliance Specialist, Sponsored Projects Services

Position Title Post-Award Compliance Specialist, Sponsored Projects Services

Sponsored Projects Services ( SPS ) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is seeking a Post-Award Compliance Specialist ( PACS ). The PACS supports the accurate and compliant financial management of sponsored research awards.
The PACS reviews financial and personnel transactions, ensuring expenses are allowable under sponsor requirements, award terms and conditions, and university policies. This position works closely with research administration colleagues, serving as a resource and providing guidance to award managers and transaction processors.

Responsibilities include, but are not limited to, the following:

• Review and approve sponsored project-related personnel and financial transactions for accuracy, allowability, and allocability under award terms, sponsor guidelines, and university policies.
• Provide guidance and serve as a resource to award managers and transaction processors on allowable research charges, helping them to be proactive with the PIs’ needs and minimize issues.
• Maintain accurate transaction records and necessary documentation for audit purposes.
• Collaborate with award managers and stakeholders to ensure all financial obligations are met prior to award closeout.
• Stay informed of changes in sponsor guidelines and university policies, communicating relevant updates to award managers and stakeholders.
• Identify and implement opportunities to streamline transaction review and approval processes, enhancing efficiency and compliance.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in a relevant field such as business, finance, public administration, plus 2 years’ technical or administrative experience; or an equivalent combination of education and experience
• Attention to detail and ability to work with a high degree of accuracy
• Proficiency in Microsoft Office tools
• Strong analytical and mathematical skills
• Excellent customer service and communication skills
• Applicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization

Preferred Qualifications

• Experience interpreting and applying sponsor guidelines, award terms and conditions, and/or institutional policies

Our University Community

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range $63,000 - $68,000

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours 37.5 hours per week

Campus North Campus

Is a background check required for this posting?

Is a background check required for this posting? No

Contact Information

Contact's Name

Contact's Name Stacey Brown

Contact's Pronouns

Contact's Pronouns She/her/hers

Contact's Title

Contact's Title HR Specialist

Contact's Email

Contact's Phone

Contact's Phone [phone]

References

Number of references required 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].