Post-Award Administrator, Sponsored Projects Services

University at Buffalo; Buffalo, Northern (NY, KY); Hybrid; USD 80,000 - 85,000; Full time

Job summary

University at Buffalo’s Research Foundation is seeking a Post-Award Administrator in Sponsored Projects Services to manage non-financial post-award activities, ensuring compliance with sponsor and university regulations throughout the project lifecycle.

You will review notices of award, initiate new sponsored accounts, deliver training on post-award processes, and collaborate with research administration to ensure timely compliance and sponsor reporting.

Qualifications

• Bachelor's degree and 4 years of experience in public or business administration or similar role
• Strong written and verbal communication skills
• Attention to detail and the ability to work with a high degree of accuracy
• Proficiency in Microsoft Office and Adobe
• Applicants must be authorized to work in the United States

Responsibilities

• Thoroughly examine notice of awards to ensure they align with university policies and sponsor requirements
• Initiate and manage the setup of new sponsored accounts upon award confirmation, overseeing non-financial post-award activities, including project establishment, documentation, and compliance monitoring
• Conduct training sessions on post-award non-financial processes and ensure compliance with both internal policies and sponsor requirements
• Collaborate with research administration colleagues and other university stakeholders to ensure seamless project management, protocol adherence, and timely communication of project changes
• Facilitate administrative actions for sponsor prior approval activity
• Serve as the designated point of contact with sponsors for the submission of final reports and non-financial closeout documents as the authorized institutional representative
• Resolve complex post-award issues by leveraging deep knowledge of sponsor-side requirements, acting as a problem solver and solution finder to ensure compliance and project continuity

Skills

Strong written and verbalcommunication

Attention to detail

Microsoft Office and Adobe

Education

Bachelor's degree + 4 years experience in admin/public administration

Tools

Microsoft Office

Adobe

Job description

Post-Award Administrator, Sponsored Projects Services

Position Title Post-Award Administrator, Sponsored Projects Services

Sponsored Projects Services ( SPS ) within the Research, Innovation, and Economic Development division at the State University of New York at Buffalo is searching for a Post-Award Administrator. This position is responsible for the non-financial management of awarded sponsored projects, ensuring compliance with university and sponsor regulations throughout the lifecycle of the project. This role serves as a key liaison between the university’s research community and external sponsors.

Key Responsibilities:

• Thoroughly examine notice of awards to ensure they align with university policies and sponsor requirements.
• Initiate and manage the setup of new sponsored accounts upon award confirmation, overseeing non-financial post-award activities, including project establishment, documentation, and compliance monitoring.
• Conduct training sessions on post-award non-financial processes and ensure compliance with both internal policies and sponsor requirements.
• Collaborate with research administration colleagues and other university stakeholders to ensure seamless project management, protocol adherence, and timely communication of project changes.
• Facilitate administrative actions for sponsor prior approval activity.
• Serve as the designated point of contact with sponsors for the submission of final reports and non-financial closeout documents as the authorized institutional representative.
• Resolve complex post-award issues by leveraging deep knowledge of sponsor-side requirements, acting as a problem solver and solution finder to ensure compliance and project continuity.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree and 4 years of experience in public or business administration or similar role, or an equivalent combination of education and experience.
• Strong written and verbal communication skills
• Attention to detail and the ability to work with a high degree of accuracy
• Ability to work in a diverse, deadline-driven environment
• Proficiency in Microsoft Office and Adobe
• Applicants must be authorized to work in the United States by their start date. The University at Buffalo does not guarantee that it will sponsor, support, or otherwise assist with obtaining work authorization

Preferred Qualifications

• Knowledge of federal government agencies and budget processes
• Grant writing and/or administration experience
• Experience in planning, leading, documenting, and managing projects

Salary Range

Salary Range $80,000 - $85,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5 hours per week

Campus

Campus North Campus

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].