Pre-Award Administrator, Sponsored Projects Services

University at Buffalo

Town of Amherst (NY)

On-site

USD 80,000 - 85,000

Full time

9 days ago

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Job summary

University at Buffalo is seeking a Pre-Award Administrator in Sponsored Projects Services to review proposals, oversee budgets, and act as the institutional representative for pre-award activities.

You will disseminate best practices, mentor colleagues, and train staff on sponsor requirements, ensuring consistent compliance across research administration.

Qualifications

Bachelor's degree in public or business administration or similar role with 4 years of experience.
Strong written and verbal communication skills are required.
Attention to detail and ability to work accurately in a deadline-driven environment.

Responsibilities

Conduct thorough reviews of proposals to identify budget or sponsor-compliance issues.
Coordinate with colleagues to address revised budgets, JIT requests, and other sponsor materials.
Represent the institution for pre-award activities and communicate with sponsors as needed.
Mentor staff and provide training on sponsor requirements, compliance, and pre-award processes.

Skills

Strong written and verbalcommunication

Attention to detail

Ability to work in diverse, deadline‑m

Education

Bachelor's degree in public or business administration

Master's degree preferred

Tools

Microsoft Office

Adobe

Job description

Pre-Award Administrator, Sponsored Projects Services

Position Information

Position Title: Pre-Award Administrator, Sponsored ProjectsServices

Department: Sponsored Projects Services

Posting Link: https://apptrkr.com/9883649 https://www.ubjobs.buffalo.edu/postings/64660

Job Type: Full-Time

Position Summary

SponsoredProjects Services (SPS) within the Research,Innovation, and Economic Development division at theState University of New York at Buffalo is searching for aPre-Award Administrator. This role includesperiodic and thorough review of proposals, budget oversight, andacting as the institutional representative for pre-award sponsoredactivities. The position will also involve disseminating bestpractices, mentoring, and consulting with research administrationcolleagues to ensure consistency and compliance.

Key Responsibilities

Conduct thorough reviews of proposals to identify potentialissues with the budget and other components, ensuring compliancewith sponsor guidelines.
After proposal submission, collaborate with researchadministration colleagues to address sponsor-requested revisedbudgets, Just-In-Time (JIT) requests, and provide other materialsas needed.
Serve as the official representative of the institution forpre-award activities, communicating with sponsors and externalentities as necessary.
Collaborate effectively as part of a team, providing guidanceand acting as a resource for other research administrationstaff.
Promote best practices, provide expert guidance, and delivertraining on sponsor requirements, compliance, and pre-awardfunctions for staff and faculty.
Lead functional meetings to ensure clear communication andcollaboration among stakeholders and support consistent adherenceto administration protocols outside of formal training throughmentorship.
Oversee registration and updates in sponsor systems as anauthorized user, keep stakeholders informed on sponsor changes,compliance, and guidelines, and maintain budget templates andspreadsheets with up-to-date financial data, including fringebenefits and tuition rates.

Learn More

Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
Being a part of the University at Buffalocommunity.

The Research Foundation of SUNY is an EOE and welcomes all toapply including veterans and individuals with adisability.

Minimum Qualifications

Bachelor's degree and 4 years of experience in public orbusiness administration or similar role; or an equivalentcombination of education and experience.
Strong written and verbal communication skills
Attention to detail and the ability to work with a high degreeof accuracy
Ability to work in a diverse, deadline-driven environment
Proficiency in Microsoft Office and Adobe
Applicants must be authorized to work in the United States bytheir start date. The University at Buffalo does not guarantee thatit will sponsor, support, or otherwise assist with obtaining workauthorization

Preferred Qualifications