Secretary III

The Tatitlek Corporation; Dahlgren (VA); On-site; USD 23,000 - 28,000; Full time

Job summary

The Tatitlek Corporation seeks an experienced administrative support professional to assist Navy and government staff. You will prepare official correspondences, maintain logs, and manage schedules in a DoD environment.

Requirements include a high school diploma, 4+ years of secretarial experience, and proficiency with Word, Excel, PowerPoint, and Outlook. A DoD security clearance or ability to obtain one is required, and U.S. Citizenship is mandatory.

Qualifications

• High school diploma/GED or equivalent.
• Military administrative experience.
• Four (4) years of secretarial experience.
• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.
• Ability to type 60 words per minute.
• Must be able to effectively communicate orally and in writing.
• Experience to edit and reformat written or electronic drafts.
• Experience with office terminology and practices.

Responsibilities

• Prepares documents including correspondences, instructions, notices, reports and awards.
• Prepares documents per Naval Correspondence Manual and formats inputs, edits, retrieves, copies, and transmits text, data and graphics.
• Maintains an incoming and outgoing log of naval correspondence and schedules meeting rooms.
• Monitors leadership calendars and arranges conferences and background materials.
• Reviews and proofs correspondence for grammar and spelling.
• Orders supplies using DoD FedMall and reviews travel vouchers using DTS.
• Tracks training completion using FLTMPS.
• Creates and tracks routine message traffic.
• Monitors NSIPS e-leave.
• Performs CPPA and/or CLAM functions.
• Provides clearance verification and processes access using JPAS and DISS.
• Updates and maintains CeTARS student information.
• Knowledge in advanced MS Word/Excel/PowerPoint/Outlook.

Skills

Communication

Typing 60 wpm

Team collaboration

Attention to detail

Administrative support

Education

High school diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY

Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards.
• Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
• Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
• Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed.
• Reviews and proofs correspondence/documents for grammar and spelling.
• Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.
• Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).
• Creates, routes, tracks and follows-up on routine message traffic.
• Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave.
• Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.
• Provides clearance verification and processes visitor authorization request access utilizing the Joint Personnel Adjudication System (JPAS) and Defense Information System for Security (DISS).
• Updates and maintains student information in CeTARS.
• Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook.
• Collects information and responds to routine inquiries and/or prepares periodic reports.
• Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals.
• Traditional administrative/clerical support roles.
• Some work is completed without established procedures.
• Other duties as assigned.

EXPERIENCE, EDUCATION AND LICENSURE

• High school diploma/GED or equivalent.
• Military administrative experience.
• Four (4) years of secretarial experience.
• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.
• Ability to type 60 words per minute.
• Must be able to effectively communicate orally and in writing.
• Experience to edit and reformat written or electronic drafts.
• Experience with office terminology and practices.

SKILLS, KNOWLEDGE AND ABILITIES

• Ability to work in a support role supporting senior management and team.
• Ability to develop effective working relationships across all organizational lines.
• Ability to handle information of a highly sensitive and confidential nature.
• Ability to prioritize and organize own work to meet agreed upon deadlines.
• Ability to work with others as part of a team.

REASONABLE ACCOMMODATIONS

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES

None.

WORK ENVIRONMENT

Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

TRAVEL

None.

WORK AUTHORIZATION/SECURITY CLEARANCE

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status or employment.

Salary

$25.29/annually