Personnel Assistant - Anchorage, AK

VetJobs; Anchorage (AK); Presencial; USD 42 000 - 62 000; Tempo integral

Resumo da oferta

VetJobs in Anchorage seeks a Personnel Assistant II to support HR operations at a U.S. Army contractor site. You will manage personnel records, onboarding, timekeeping, benefits, and compliance with DoD and FAR/DFARS requirements.

Responsibilities include maintaining files, processing PARs, coordinating onboarding with security and IT, and assisting with audits and reporting. A high school diploma and 2–4 years of relevant experience are preferred.

Qualificações

• High school diploma or GED required; higher education preferred.
• 2–4 years HR, admin, or personnel support experience (military contractor/Army site preferred).
• Familiarity with DoD/Army HR processes is highly desirable.
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint or similar) preferred.
• Must have a REAL ID and be able to obtain CAC and pass background checks.

Responsabilidades

• Maintain accurate employee personnel files per policy and Army contract requirements.
• Assist in processing onboarding docs, background checks, and in-processing tasks.
• Process timekeeping records, leave, overtime, and address discrepancies.
• Provide information on policies, benefits, and HR procedures to employees.

Conhecimentos

Timekeeping

Confidentiality

Communication

Customer service

MS Office

Formação académica

High School Diploma or GED

Associate’s or BA in HR/Business

Ferramentas

Deltek

Kronos

Costpoint

Descrição da oferta de emprego

Job Description

Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II ensures timely and accurate processing of HR documentation while maintaining confidentiality and adherence to DoD and contractor personnel policies.

Responsibilities

Personnel Records & Documentation

• Maintain accurate and up-to-date employee personnel files in accordance with company policy, Army contract requirements, and regulatory standards.
• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.

Onboarding & Offboarding

• Assist in processing new hire documentation, background checks, and in-processing requirements.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Support out-processing and final clearance of departing employees, including property return and exit documentation.

Timekeeping & Attendance

• Maintain accurate time and attendance records in compliance with Defense Contract Audit Agency (DCAA) requirements.
• Process leave requests, overtime authorizations, and shift adjustments.
• Support supervisors and employees in resolving timekeeping discrepancies.

Benefits & HR Support

• Provide employees with information on company policies, benefits, and HR procedures.
• Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
• Respond to routine employee inquiries and escalating complex issues to HR management.

Compliance & Reporting

• Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
• Support audits, inspections, and government reporting requirements.
• Assist in maintaining personnel accountability records for Army contract reporting.

General Administrative Duties

• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.

Auto req ID

487577BR

Minimum Education Required

High School/GED

Qualifications

• High school diploma or equivalent preferred; Associate’s or Bachelor’s in Human Resources, Business Administration, or related field preferred.
• 2–4 years of HR, administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army HR processes highly desirable.
• HR administrative practices, personnel recordkeeping, and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basic proficiency in the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
• Employees may be required to perform other duties as assigned.

Physical Demands & Work Environment

• Must be able to lift up to 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
• Must also meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high, or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
• This position involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

City

Anchorage

State

Alaska

Job Category

Assistant

Job Code

Operations_ Specialist

Affiliate Sponsor

Akima