Personnel Assistant

Akima, LLC; Anchorage (AK); On-site; USD 42,000 - 62,000; Full time

Job summary

Akima Global Logistics (AGL), an Akima company, is seeking a Personnel Assistant II to support the Human Resources team at a U.S. Army contractor site in Alaska. You will handle personnel records, onboarding, timekeeping, benefits administration, and compliance with contract and DoD requirements.

This role requires strong organizational skills, confidentiality, and the ability to coordinate with site security, IT, and supervisors to ensure accurate HR documentation and timely processing.

Qualifications

• High school diploma or equivalent; degree preferred.
• 2–4 years HR, administrative, or personnel support experience.
• Familiarity with DoD or Army HR processes.
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint).
• Ability to maintain confidentiality of sensitive information.
• Must have a valid driver’s license and ability to obtain CAC.

Responsibilities

• Maintain accurate and up-to-date employee personnel files.
• Assist in processing new hire documentation and background checks.
• Coordinate onboarding with site security, IT, and supervisors.
• Maintain accurate timekeeping and attendance records per DCAA requirements.
• Provide information on company policies, benefits, and HR procedures.
• Support audits, inspections, and government reporting requirements.
• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings and trainings; assist with HR communications.
• Support workforce-related tasks for site leadership.

Skills

Organizational skills

Data entry

Customer service

Communication skills

Microsoft Office

Attention to detail

Confidentiality

DoD/Army HR knowledge

Education

High school diploma or equivalent

Associate's or Bachelor's in HR/Business

Tools

Deltek

Kronos

Costpoint

Job description

The Personnel Assistant II providesadministrative and technical supportto the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II ensurestimelyandaccurateprocessing of HR documentation whilemaintainingconfidentiality and adherence toDoD and contractor personnel policies.

Responsibilities

• Personnel Records & Documentation:
  • Maintainaccurateand up-to-dateemployee personnel filesin accordance withcompany policy, Army contract requirements, and regulatory standards.
  • Assistin preparing HR forms, reports, and personnel action requests (PARs).
  • Support tracking of employee assignments, rotations, leave, and contract-mandatedrequirements.
• Onboarding & Offboarding:
  • Assistin processingnew hire documentation, background checks, and in-processing requirements.
  • Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
  • Support out-processing and final clearance ofdepartingemployees, including property return and exit documentation.
• Timekeeping & Attendance:
  • Maintainaccuratetime and attendance records in compliance withDefense Contract Audit Agency (DCAA)requirements.
  • Processleavesrequests, overtime authorizations, and shift adjustments.
  • Support supervisors and employees in resolving timekeeping discrepancies.
• Benefits & HRSupport:
  • Provide employees with information on company policies, benefits, and HR procedures.
  • Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
  • Respond to routine employee inquiries and
• Compliance & Reporting:
  • Ensure HR documentationcomplies withU.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
  • Support audits, inspections, and government reporting requirements.
  • Assistinmaintainingpersonnel accountability records for Army contract reporting.
• General Administrative Duties:
  • Prepare correspondence, reports, and presentations for HR management.
  • Schedule meetings, coordinate training sessions, andassistwith HR communications.
  • Provide support to site leadership for workforce-related tasks asrequired.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s in Human Resources, Business Administration, or related field preferred.
• 2–4 years of HR, administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army HR processes highly desirable.
• HR administrative practices, personnel recordkeeping, and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communicationand customer service skills for supporting employees and leadership.
• Must have a REAL ID.
• Basicproficiencyin the English language (reading and writing).
• Must receive a favorable background check and drug testing results.
• Must have a valid driver’s license with proof of vehicle insurance.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
• Employees maybe required to perform other duties as assigned.

Physical Demands & Work Environment:

• Must be able to lift upto 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
• Must also meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high, or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
• This position involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

Job ID

2026-25034

Work Type

On-Site

Company Description

Work Where it Matters

Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.

As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.