Personnel Assistant

Adult Correction; Elizabeth City (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

NC Department of Adult Correction is seeking an Administrative Specialist I to support timekeeping, payroll, and personnel processes at Pasquotank Correctional Institution. The role requires meticulous data entry in BEACON and handling sensitive employee information with confidentiality.

The position includes tasks such as preparing hiring packages, maintaining records, answering inquiries, and assisting with new employee orientation. A high school diploma or GED is required.

Qualifications

• Documented knowledge of clerical/secretarial skills.
• Documented knowledge in the use of office machines.
• Documented knowledge in computer skills using Microsoft Word.

Responsibilities

• Keys employee actions into BEACON and follows through to completion of each action.
• Uses BEACON to administer time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc.
• Oversees accrual and usage of compensatory time including holiday comp, gap hours, and overtime comp.
• Provides information to employees on policies surrounding time and leave management.
• Assist in hiring processes including posting, scheduling interviews, and orientation.

Skills

Clerical skills

Secretarial skills

Education

High school diploma or GED

Tools

Microsoft Word

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title

Administrative Specialist I (S) Position Number 60057004 Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is assigned to Pasquotank Correctional Institution.

• Keys employee actions into BEACON and follows through to completion of each action.
• Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc.
• Corrects time entries on an as needed basis.
• Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies.
• Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp.
• Manages the adverse weather leave liabilities.
• Provides information to employees on policies surrounding time and leave management.
• Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave.
• Daily activities include but are not limited to handling inquiries both orally and written form.
• Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality.
• Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation.
• Responsible for completing homeland security verification and serve as a DCI Operator.
• Position is responsible for maintaining records of employee medical and personnel files.
• This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings.
• Must be able to switch tasks in mid-stream and work with many interruptions in a high-volume personnel setting with the ability to assist staff at all times.
• Provides information to employees on all benefits related to employment.
• Position works with employees in preparation of retirement.

Knowledge, Skills and Abilities / Management Preferences

• Documented knowledge of clerical/secretarial skills
• Documented knowledge in the use of office machines
• Documented knowledge in computer skills using Microsoft Word

Salary Range

$39,244 - $68,679

State Benefits Information

• Health Insurance options Retirement Plans NC Flex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Eligibility and Preferential Eligibility

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
• Applicants may be subject to a criminal background check and drug screen.
• Veterans’ Preference: Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• National Guard Preference: Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Former Guardsmen: Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

Legal and Compliance Requirements

• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." (PREA Hiring and Promotion Prohibitions)
• ADA Accommodations: Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals.
• If reasonable accommodation is needed to participate in the job application or interview process, please contact the person as indicated below.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Posting Closing Date

The Posting Will Close At 11:59 P.M. The Night Before The End Date