Personal and Administrative Assistant

Neuro Alert; City of White Plains (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Neuro Alert is seeking a Personal and Administrative Assistant to support the CEO and ensure smooth operations across executive, personal, and household tasks.

The role requires proactive, highly organized individuals with strong communication skills, discretion, and flexibility to travel as needed. You will manage schedules, handle correspondence, arrange travel, and coordinate events and projects for top leadership.

Qualifications

• Proven ability to manage a flexible schedule.
• Available, mobile, and open to travel.
• Excellent planning and time management skills.
• Strong verbal and written communication skills.
• Ability to interact with high profile clients and executives.
• Discreet and organized with attention to detail.

Responsibilities

• Direct administration for CEO: calendar, travel, and project coordination.
• Serve as liaison with vendors, partners, contractors, and clients.
• Make administrative decisions in CEO’s absence.
• Coordinate personal and professional tasks, including schedules and travel.
• Arrange travel: flights, ground transport, lodging, dining.
• Coordinate events, gifts, and special projects for the CEO.
• Prepare reports and documentation; maintain digital records.
• Keep CEO’s home organized; manage household upkeep and repairs.
• Handle bills and scheduling, emails, and phone calls as needed.
• Source contractors for home repairs and new amenities.
• Oversee repairs, new projects, and weekly home upkeep.

Skills

Time management

Communication

Discretion

Organization

Multitasking

Self-starter

Travel readiness

Executive interaction

Work under pressure

Proactive

Education

High school diploma

Job description

Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success.

RESPONSIBILITIES:

• Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc.
• May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc.
• Makes administrative decisions and takes action in CEO’s absence.
• Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories.
• Arrange travel including flights, ground transportation, lodging, dining and other activities.
• Help to coordinate functions, events and other activities.
• Purchasing of household supplies and groceries.
• Maintain a digital rolodex, update when necessary.
• Coordinate and effectuate mailings such as cards, invitations.
• Planning/executing events and parties.
• Research and execute special projects.
• Be responsible for “gifting” and delivery of gifts.
• Create files, spreadsheets and other documentation of certain matters, as necessary.
• Prepare reports and other materials.
• Keep CEO’s home organized and neat.
• Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls.
• Take care of household upkeep and maintenance
• Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc.
• Overseeing any repairs, new projects
• Managing daily/weekly upkeep of the home and its various components
• Handle bills.
• Other related types of duties as assigned/requested by employer.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• High school diploma, GED, or equivalent required.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Proven ability to manage a flexible schedule.
• Always available, mobile, and open to travel.
• Exemplary planning and time management skills.
• Outstanding verbal and written communications skills.
• Ability to interact with high profile clients and executives.
• Adaptable.
• Organized.
• Detail-oriented.
• Friendly/personable.
• Discreet.
• Excellent interpersonal skills.
• Multitasker.
• Self-starter/takes initiative.
• Works well under pressure.

SOFT SKILLS:

• Possess positive attitude and highly communicative interpersonal skills.
• Always exhibit polite and professional communication.
• Team-oriented.

PAY :

Commensurate dependent upon experience, competencies, and qualifications.

Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.