Personal Assistant to Chief Operating Officer

Simply The Best Digital; Boca Raton (FL); Vor Ort; USD 50.000 - 70.000; Vollzeit

Zusammenfassung

Simply The Best Digital is seeking a proactive Personal Assistant to support the Chief Operating Officer in a fast-paced Boca Raton, FL office. This on-site role handles calendars, meeting coordination, client communications, and the preparation of documents and presentations.

You will also assist with events, internal coordination, and prioritization of key initiatives, requiring discretion, reliability, and strong organizational skills in a dynamic media/digital marketing environment.

Qualifikationen

• Proven ability to manage calendars and coordinate meetings effectively.
• Support executives with scheduling, correspondence, and document prep.
• Maintain discretion and confidentiality in handling sensitive information.
• Strong written and verbal communication and professional etiquette.

Aufgaben

• Manage COO calendar, scheduling, and reminders.
• Coordinate meetings with internal teams and external partners.
• Prepare documents and presentations for engagements.
• Handle communications and assist with events and travel as needed.

Kenntnisse

Calendar management

Meeting coordination

Executive support

Discretion and confidentiality

Time management

Communication skills

Office productivity tools

Ausbildung

Associate or bachelor’s degree in Business Administration or Communications

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

Company Description

Simply The Best Digital and Public Relations is a full-service digital marketing agency under the Good Press Publishing umbrella, specializing in SEO, website design, PPC, Google My Business, social media, and digital advertising. The agency is closely connected to Simply the Best Magazine, an award-winning regional Florida lifestyle publication known for its high-end content and large-format issues. Founded by Adam Goodkin, Good Press Publishing has a long history in media and publishing, including successful titles launched in Los Angeles and South Florida. Over the past two decades, the organization has grown into one of the largest high-end lifestyle publishing groups in South Florida, offering a dynamic environment for professionals interested in digital marketing and media. Team members benefit from working in a creative, fast-paced setting that combines traditional publishing with modern digital strategy.

Role Description

The Personal Assistant to the Chief Operating Officer is a full-time, on-site role based in Boca Raton, FL. This position supports the COO with daily administrative and personal tasks, including managing calendars, scheduling meetings, communicating with clients, and organizing events. The role involves handling correspondence, preparing documents and presentations, maintaining records, and ensuring the COO is briefed and prepared for appointments and engagements. The Personal Assistant will also assist with personal errands, liaise with internal teams and external partners, and help prioritize and track key initiatives and deadlines. This role requires a high degree of discretion, reliability, and attention to detail in a fast-paced media and digital marketing environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management and meeting coordination.


• Candidates should possess Personal Assistance and Diary Management skills to support both professional and personal schedules.


• Candidates should possess solid Clerical Skills, such as document preparation, filing, data entry, and record keeping.


• Strong organizational skills, time management, and the ability to prioritize multiple tasks effectively.


• Excellent written and verbal communication skills, with professional etiquette in dealing with stakeholders at all levels.


• High level of integrity, discretion, and confidentiality when handling sensitive information.


• Proficiency with office productivity tools (e.g., Microsoft Office, Google Workspace) and basic digital communication platforms.


• Previous experience supporting senior executives or in a similar assistant role is highly beneficial; experience in media, publishing, or digital marketing is a plus.


• Associate or bachelor’s degree in Business Administration, Communications, or a related field is preferred but not required.


• Candidate must live within driving distance of our Boca Raton, Florida office.