Personal Assistant to Chief Executive Officer

NextPlay Jobs; Seekonk (MA); Sur place; USD 70 000 - 95 000; Plein temps

Résumé du poste

NextPlay Jobs in Seekonk, MA is seeking an Executive & Personal Assistant to the CEO and family. This role blends high-level business support with private household tasks, managing calendars, travel, and daily logistics for a busy executive and family.

The successful candidate will be discreet, proactive, and highly organized, able to handle sensitive information while maintaining professional boundaries. A long-term, trust-based partnership is valued in a fast-paced entrepreneurial environment.

Qualifications

• 5+ years of experience supporting an executive, entrepreneur, business owner, or private family.
• Experience balancing executive support and personal/family assistance.
• Strong calendar management, travel coordination, and complex logistics.

Responsabilités

• Own and manage the CEO's calendar, meetings, and professional commitments.
• Coordinate travel itineraries, accommodations, and logistics.
• Anticipate priorities, prepare materials, and keep CEO organized.
• Support special projects, research, and presentations.
• Assist with select office operations and administrative duties.
• Manage competing priorities and ensure projects move forward.

Connaissances

Trustworthy & discreet

Proactive & independent

Highly organized

Adaptable & resourceful

Confident & professional

Warm & personable

Long-term commitment

Outils

Google Workspace

Microsoft Office

ChatGPT

Canva

Description du poste

Executive & Personal Assistant to CEO & Family

Location: Seekonk, MA / Rhode Island Area

Employment Type: Full-Time

About the Opportunity

We are partnering with a rapidly growing and successful real estate investment company in the Providence, RI area that is seeking an exceptional Executive & Personal Assistant to support its CEO and family.

This is a unique opportunity for someone who brings experience in both executive-level business support and private family/personal assistance and is looking for a long-term role built on trust, autonomy, and growth.

The CEO is an ambitious, fast-moving entrepreneur who values initiative, reliability, attention to detail, and getting things done. He is looking for a true right hand - someone who can anticipate needs, manage competing priorities, and confidently oversee both professional and personal responsibilities.

About the Role

The successful candidate will be equally comfortable coordinating high-level business priorities and managing the details of a busy family household.

Executive & Business Support

• Own and proactively manage the CEO's calendar, meetings, appointments, interviews, and professional commitments.
• Coordinate business travel, itineraries, accommodations, and logistics.
• Anticipate upcoming priorities, prepare materials, and ensure the CEO is organized and prepared.
• Support special projects, research, presentations, and new business initiatives.
• Assist with select office operations and administrative responsibilities.
• Manage competing priorities while keeping projects, appointments, and commitments moving forward.
• Serve as a trusted point of contact, communicating professionally with internal and external stakeholders.

Personal & Family Assistance

• Coordinate personal appointments, family calendars, schedules, and daily logistics.
• Support household operations, including vendors, contractors, maintenance appointments, and service providers.
• Assist with meal planning, preparation, grocery shopping, and household errands.
• Plan and coordinate family vacations, travel arrangements, and special occasions.
• Manage gift purchasing, reservations, appointments, and personal requests.
• Assist with family-related responsibilities, including coordination involving children and pets.
• Anticipate household needs and proactively resolve issues before they become problems.
• Maintain complete discretion and confidentiality regarding personal, family, and financial matters.

What We're Looking For

We are seeking someone who has demonstrated success supporting a CEO, entrepreneur, business owner, high-level executive, or private family, ideally with experience balancing both professional and personal responsibilities.

The ideal candidate is:

• Exceptionally trustworthy and discreet: Comfortable working closely with a CEO and family while maintaining the highest level of confidentiality.
• Proactive and independent: Anticipates needs, identifies solutions, and takes action without waiting for direction.
• Highly organized: Excels at managing complex schedules, competing priorities, detailed logistics, and multiple moving pieces.
• Adaptable and resourceful: Thrives in a fast-paced entrepreneurial environment where priorities can shift quickly.
• Confident and professional: Comfortable communicating directly with leadership, managing expectations, and respectfully pushing back when necessary.
• Warm and personable: Builds genuine, trusted relationships while maintaining professional boundaries.
• Committed to the long term: Interested in becoming a valued and dependable part of both the business and the family's daily operations.

Qualifications

• 5+ years of experience supporting an executive, entrepreneur, business owner, or private family.
• Experience with both Executive Assistant responsibilities and personal/family assistance strongly preferred.
• Demonstrated experience managing executive calendars, travel arrangements, appointments, and complex logistics.
• Experience coordinating household operations, personal errands, vendors, or private family needs.
• Strong proficiency with Google Workspace or Microsoft Office.
• Comfortable using modern productivity tools, including ChatGPT and Canva.
• Excellent written and verbal communication skills.
• Strong attention to detail, sound judgment, and the ability to handle sensitive information.
• Valid driver's license and reliable transportation.
• Comfortable working around children and pets.
• Ability to accommodate occasional, prearranged evening or weekend needs.
• Ability to work onsite in the Seekonk, MA / Rhode Island area.