Personal Assistant RO

Simera; San Francisco (CA); Remote; USD 42,000 - 68,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The role emphasizes discretion, proactive problem-solving, and the ability to manage multiple priorities in a dynamic environment.

The ideal candidate will handle calendars, emails, travel, and document preparation with strong communication and independence. This position offers remote-friendly work arrangements and requires a reliable setup for

Qualifications

• Previous Personal/Executive Assistant experience in fast-paced environments.
• Strong calendar, email, travel coordination, and document preparation skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication in English.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.

Skills

Organization

Time management

Attention to detail

Prioritization

Problem solving

Proactive

Follow-up

Professional communication

Independence

Discretion

Tools

Google Workspace

Microsoft Office

Video conferencing

Job description

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The ideal candidate is detail-oriented, discreet, resourceful, and capable of managing multiple priorities while ensuring that schedules, communications, appointments, and daily tasks are handled efficiently.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Required Skills

• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent prioritization and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Highly proactive and resourceful approach.
• Strong follow-up and task-management abilities.
• Professional and polished communication style.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.
• Ability to work independently and anticipate needs with minimal supervision.
• High level of discretion and professionalism.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, proactive, and highly organized attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.