Office Assistant MA

Simera; San Francisco (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Simera is seeking a highly organized Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. The role involves managing documents, schedules, communications, data, and routine tasks while supporting team members and maintaining an organized work environment.

The ideal candidate is detail-oriented, professional, and comfortable coordinating with internal teams and external contacts.

Qualifications

• Previous experience in office administration, administrative support, office assistance, coordination, or a similar role
• Experience managing documents, schedules, emails, data, and routine administrative tasks
• Strong computer and digital skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills

Responsibilities

• Provide general administrative support to managers and team members
• Organize and maintain digital and physical files, documents, records, and databases
• Manage routine emails, messages, calls, and administrative requests
• Assist with scheduling meetings, appointments, and team activities
• Prepare, format, and update reports, documents, spreadsheets, and presentations
• Perform data entry and verify information for accuracy and completeness
• Coordinate information and requests between internal teams and external contacts
• Monitor deadlines, tasks, and follow-ups to ensure timely completion
• Assist with invoices, expenses, orders, and other administrative records when required
• Support office supplies, equipment, and other routine office-related needs
• Assist with organizing meetings, events, and internal activities
• Maintain accurate and up-to-date administrative records
• Support onboarding and other internal administrative processes when required
• Identify administrative issues and assist with practical solutions
• Maintain confidentiality when handling sensitive company and business information

Skills

Communication

Organization

Attention to detail

Time management

Prioritization

Problem solving

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, reliable, and proactive Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. The ideal candidate is detail-oriented, professional, and comfortable managing documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency withGoogle Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data entry and documentation skills.
• Ability to communicate professionally with internal teams and external contacts.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and organized approach.

Requirements

• Previous experience inoffice administration, administrative support, office assistance, coordination, or a similar role.
• Experience managing documents, schedules, emails, data, and routine administrative tasks.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote or office-based teams.
• Reliable internet connection and a suitable setup for remote work when applicable.
• Professional, dependable, proactive, and detail-oriented attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

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