Personal Assistant MA

Simera; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Simera in San Francisco is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive multitasking, and meticulous calendar and communications management.

You will coordinate travel, prepare reports, handle expense records, and maintain confidential files while supporting senior professionals. The candidate should be tech-savvy with Google Workspace or MS Office and capable of independent

Qualifications

• Previous experience as Personal Assistant or similar role.
• Experience managing schedules and communications.
• Ability to handle confidential information.
• Ability to work independently in a fast-paced environment.
• Strong communication and interpersonal skills.
• Reliable internet and a suitable setup for remote work.
• English proficiency for English-speaking clients.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and follow-ups.
• Monitor emails, messages, calls, and other communications.
• Prepare documents, reports, and presentations.
• Arrange travel, calls, and itineraries.
• Maintain organized digital files and confidentiality.

Skills

Calendar management

Email & comms

Attention to detail

Proactive problem-solving

Google Workspace

Discretion

Independent work

Time management

Job description

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to an executive or professional. The ideal candidate is detail-oriented, discreet, resourceful, and capable of managing multiple priorities while ensuring that schedules, communications, appointments, and daily tasks are handled efficiently.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Required Skills

• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent prioritization and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Highly proactive and resourceful approach.
• Strong follow-up and task-management abilities.
• Professional and polished communication style.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using calendars, email, spreadsheets, video conferencing, and other digital tools.
• Ability to work independently and anticipate needs with minimal supervision.
• High level of discretion and professionalism.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Strong ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, proactive, and highly organized attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, executives, or stakeholders.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.