Personal Assistant for an Anesthesiologist in the US (Home Based Part Time)

Virtual Coworker Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 28,000 - 39,000; Part time

Job summary

Virtual Coworker Inc. is seeking a Personal Assistant for an anesthesiologist in the US. This home-based, part-time role supports a physician with heavy scheduling, travel, and correspondence while ensuring privacy and discretion.

You will manage 15+ hospital email accounts, coordinate calendars across professional and personal events, and handle travel arrangements and conference logistics. Ideal candidates have EA experience, strong communication, and flawless organization.

Qualifications

• Must have Personal Assistant/Executive Assistant experience.
• Proficient in email and calendar management.
• Ability to handle confidential information (physician access).
• Strong communication and organizational skills.

Responsibilities

• Multi-Account Email Management: Oversee and triage 15+ email accounts to prioritize high-value communications, clear backlogs, and maintain zero-inbox efficiency.
• Complex Calendar & Family Logistics: Coordinate unified schedules across professional and personal calendars, seamlessly integrating family activities.
• Task Optimization & Follow-Through: Drive task management systems to track action items, manage deadlines, and proactively execute critical follow-ups.
• Speaker & Event Coordination: Provide end-to-end support for conferences and speaking engagements, managing logistics, itineraries, and preparation materials.

Skills

Executive Assistance

Email management

Calendar management

Confidentiality

Communication

Organization

Job description

Personal Assistant for an Anesthesiologist in the US (Home Based Part Time)

• Work Schedule Monday - Friday; 1:00 pm - 4:00 pm Eastern Standard Time
• State/Province Ohio
• Country United States
• Client Location USA
• Work Location Home Based - Philippines
• Job Type Part time

Client Information

The client is an anesthesiologist who also manages real estate and short-term rentals, expressing a need for personal assistance to handle a heavy workload, particularly during the summer months. Primary challenges include managing incoming emails received across roughly 15 different hospital accounts, keeping track of a busy personal and professional schedule, and offloading administrative tasks such as booking appointments or managing travel credits.

Job Description

• Multi-Account Email Management: Oversee and triage 15+ email accounts to prioritize high-value communications, clear backlogs, and maintain zero-inbox efficiency.
• Complex Calendar & Family Logistics: Coordinate unified schedules across professional and personal calendars, seamlessly integrating family activities via Skylight.
• Task Optimization & Follow-Through: Drive task management systems to track action items, manage deadlines, and proactively execute critical follow-ups.
• Speaker & Event Coordination: Provide end-to-end support for conferences and speaking engagements, managing logistics, itineraries, and preparation materials.

Must Haves

• Personal Assistance/Executive Assistance experience
• Email and calendar management proficiency
• Ability to handle confidential information (key for physician access)
• Strong communication & organizational skills

Home Office Requirements

• Perfectly working headset and webcam
• Stable internet connection of at least 25 Mbps ~ 50 Mbps
• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
• Quiet room with no distractions or background noises
• A backup plan if the power goes out or if your internet connection becomes unstable during your shift
• Only applicants meeting the strict criteria above will be contacted.

Connect With Us

https://virtualcoworker.com.phhttps://virtualcoworker.com/our-culturehttps://www.facebook.com/virtualcoworkerhttps://www.linkedin.com/company/virtual-coworker