Personal Assistant

RS Breakers and Controls; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the President/Owner in a dynamic and fast-paced environment. This role involves managing schedules, organizing meetings, and serving as the primary contact for stakeholders. The ideal candidate will possess exceptional organizational skills and be proficient in Microsoft Office. With a focus on professional growth, this opportunity offers competitive salary and benefits, alongside a supportive work culture. If you're passionate about executive support and thrive in a busy setting, this position is perfect for you.

Benefits

Competitive Salary

Growth Opportunities

Supportive Work Environment

Training and Professional Development

Qualifications

• 5-10 years of experience supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.

Responsibilities

• Manage and plan the President's schedule and appointments.
• Draft, proofread, and monitor emails and reports.
• Coordinate travel arrangements domestically and internationally.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office

Discretion

Education

Relevant Certifications

Tools

Calendar Management Tools

Job description

RS Breakers & Controls is an Original Equipment Supplier offering the largest inventory of new, reconditioned, and used-tested electrical equipment in Canada. We specialize in life-extension solutions for multigenerational switchgear and power distribution systems, providing custom upgrades and turn-key solutions for aging electrical infrastructure. Our stock includes Molded Case Circuit Breakers, MCC Buckets, Motor Controls, Air Breakers, Panel Switches, Bus Plugs, Distribution Panel Boards, Transformers, and more. We have locations in Mississauga, Saskatoon, and Calgary.

Job Overview:

We are seeking an Executive Assistant to support the President/Owner in managing their day-to-day schedule and administrative tasks. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment.

Job Duties and Responsibilities:

1. Manage and plan the President's schedule, appointments, meetings, and events, ensuring smooth logistics.
2. Organize the weekly schedule for the President.
3. Anticipate conflicts and prioritize commitments effectively.
4. Serve as the primary contact between the President and stakeholders.
5. Draft, proofread, and monitor emails, reports, and correspondence.
6. Prepare meeting agendas and follow-up documents.
7. Coordinate travel arrangements domestically and internationally, including bookings and itineraries.
8. Assist with projects and trade shows involving the President.
9. Conduct research, create expense reports, and assist with budget planning.
10. Support with dietary arrangements and hospitality needs.
11. Occasionally work evenings or weekends for client meetings or events.
12. Perform ad hoc tasks as required.

Qualifications and Skills:

• 5-10 years of experience supporting C-level executives in Canada.
• Relevant certifications or training in administrative support are assets.
• Valid Driver’s License is required.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office and calendar management tools.
• Discretion in handling confidential information.
• Willingness to travel within Canada.
• Experience or interest in nutrition and health wellness is a plus.

Why Join RS Breakers & Controls?

• Competitive salary and benefits.
• Growth opportunities in a thriving company.
• Supportive and dynamic work environment.
• Training and professional development.

Application Process:

If you are passionate about supporting executive leadership and meet the qualifications, please submit your resume and cover letter. We review applications on a rolling basis.

RS Breakers & Controls is an equal-opportunity employer committed to diversity and inclusion. Accommodations are available upon request during the application process.