Personal Assistant

Maven Recruiting Group; New York (NY); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Maven Recruiting Group is seeking a highly organized Personal Assistant to support a tech founder on a contract-to-hire basis in New York. Hybrid schedule and confidentiality are essential as you manage the founder's calendar, errands, travel, and vendor relationships.

The role emphasizes proactive problem solving, discretion, and the ability to balance multiple priorities while maintaining professionalism. DOE with strong growth potential for the right candidate.

Qualifications

• Previous experience supporting a founder, executive, UHNW individual, or family office preferred.
• Exceptional organizational skills with strong attention to detail.
• Naturally proactive with outstanding follow-through.
• Calm under pressure and comfortable managing competing priorities.
• Strong communication skills and a service-first mindset.
• Ability to maintain absolute confidentiality while exercising sound judgment.

Responsibilities

• Manage the founder's personal calendar, appointments, and day-to-day scheduling.
• Coordinate personal errands, purchases, gifting, and special requests.
• Research, source, and oversee vendors, contractors, and household service providers.
• Arrange personal travel, reservations, and detailed itineraries.
• Assist with personal projects from planning through execution.
• Track expenses, receipts, and reimbursements as needed.
• Coordinate maintenance, deliveries, and recurring household logistics.
• Liaise with vendors and other trusted partners on the founder's behalf.
• Anticipate needs, create efficient processes, and proactively solve problems before they arise.

Skills

Calendar management

Proactive

Communication skills

Discretion

Confidentiality

Organizational skills

Job description

The Role:

Personal Assistant to Tech Founder (Contract-to-Hire)

Location:

New York, NY (Hybrid)

Compensation:

$100K$150K base DOE

Industry:

Venture-Backed Technology

About the Opportunity:

We are partnering with an innovative technology founder to identify a highly organized, proactive Personal Assistant who enjoys creating order behind the scenes. This is an excellent opportunity for someone who thrives supporting a fast-moving executive, anticipates needs before they arise, and takes pride in making someone else's life run seamlessly.

The ideal candidate is resourceful, service-oriented, and comfortable balancing multiple priorities with discretion, professionalism, and a no-task-too-small mentality. This is a contract-to-hire opportunity with the potential to grow into a long-term partnership.

Responsibilities:

• Manage the founder's personal calendar, appointments, and day-to-day scheduling.
• Coordinate personal errands, purchases, gifting, and special requests.
• Research, source, and oversee vendors, contractors, and household service providers.
• Arrange personal travel, reservations, and detailed itineraries.
• Assist with personal projects from planning through execution.
• Track expenses, receipts, and reimbursements as needed.
• Coordinate maintenance, deliveries, and recurring household logistics.
• Liaise with vendors and other trusted partners on the founder's behalf.
• Anticipate needs, create efficient processes, and proactively solve problems before they arise.Handle confidential information with the highest level of discretion and professionalism.

Qualifications:

• Previous experience supporting a founder, executive, UHNW individual, or family office preferred.
• Exceptional organizational skills with strong attention to detail.
• Naturally proactive with outstanding follow-through.
• Calm under pressure and comfortable managing competing priorities.
• Strong communication skills and a service-first mindset.
• Ability to maintain absolute confidentiality while exercising sound judgment.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.