Personal Assistant

ADP, Inc.; Newport Beach (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Vision insurance

Paid sick leave

Company holidays

Life and AD&D insurance

Long-term disability

Job summary

David Hirson & Partners, LLP is hiring a Personal Assistant to provide high-level administrative and personal support to a Senior Partner in Newport Beach, CA. The role requires discretion, organization, and proactive problem-solving in a fast-paced legal setting.

The position is on-site in Newport Beach with an hourly rate of $25 and benefits, including 401(k) and health coverage. The successful candidate will manage calendars, travel, correspondence, and confidential records while supporting

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• Minimum 3 years of administrative experience (law firm experience preferred).
• Proficiency with Microsoft Office and general office technology.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Draft, proofread, and prepare letters, reports, and presentations.
• Maintain confidential records and files.
• Coordinate meetings, agendas, and follow-up tasks.
• Liaise between employer and clients, vendors, and contacts.
• Track deadlines and ensure timely completion of tasks.
• Conduct research and gather information as requested.
• Assist with personal errands and special projects.
• Organize events, appointments, and travel logistics.

Skills

Organizational skills

Time management

Written & verbal communication

Microsoft Office proficiency

Multitasking

Attention to detail

Independent & collaborative work

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Now Hiring: Personal Assistant – Newport Beach, CA (On-site)

David Hirson & Partners, LLPis seeking a Personal Assistant that provides high-level administrative and personal support to a Senior level Partner, ensuring daily operations, scheduling, communications, and personal matters are handled efficiently and professionally. This role requires exceptional organizational skills, discretion, flexibility, and the ability to anticipate needs before they arise. The ideal candidate is proactive, resourceful, detail-oriented, and capable of managing both business and personal responsibilities in a fast-paced environment.

Location: Newport Beach, California (On-site)

Hourly Rate:$25

Benefits: 401(k), Medical, Vision, and additional benefits

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Draft, proofread, and prepare letters, reports, presentations, and other documents.
• Maintain confidential records and files.
• Coordinate meetings, including scheduling, agendas, and follow-up tasks.
• Serve as a liaison between the employer and clients, vendors, and other contacts.
• Track deadlines and ensure timely completion of tasks and projects.
• Conduct research and gather information as requested.
• Assist with personal errands and special projects, as needed.
• Organize events, appointments, and travel logistics.

Qualifications

• Bachelor’s degree or equivalent work experience preferred
• 3 years of administrative experience (law firm experience preferred)
• Accounting experience is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel) and general office technology
• Ability to manage multiple tasks in a fast-paced environment
• High attention to detail and strong problem-solving skills
• Ability to work both independently and collaboratively
• Medical, Dental, and Vision Insurance
• Paid Sick Leave and Holidays
• Basic Life and AD&D Insurance
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• 401(k) Plan with Company Match
• Wellness Program
• Employee Assistance Program (EAP)

If you thrive in a fast-paced environment and enjoy supporting a collaborative, client-focused legal team, we’d love to hear from you.