Founder's Associate

Mission Possibly; United States; Remote; USD 60,000 - 100,000; Full time

Job summary

Mission Possibly is seeking an Executive Assistant to work directly with the CEO from a remote, full-time position. You will handle calendar management, travel planning and research, and partner relationships, ensuring the CEO's time is used effectively.

You'll operate with AI tools daily, draft concise briefs, and coordinate across Asia/Europe time zones. The role starts with a 3-month trial and offers growth into a Chief of Staff position as the group expands.

Qualifications

• 2+ years in executive support, founder's associate, or startup operations.
• Ability to anticipate needs and calendar conflicts.
• Independent worker who can finish loose requests.
• Discretion with personal and business information.
• Excellent written English; concise, actionable updates.
• Use AI tools daily for research and drafting.
• Proficient with Google Workspace and online booking.

Responsibilities

• Manage the CEO's calendar and travel across time zones.
• Prepare one-page briefs for external meetings.
• Research and book travel across Asia/Europe with itineraries.
• Draft memos on grants, partners, and markets with recommendations.
• Manage partner gifts and post-meeting follow-ups.
• Handle life admin and routine bookings.
• Tackle small projects like venue comparisons or team offsites.

Skills

Calendar management

Executive support

Research & drafting

AI tools daily

English writing

Discretion

Independent work

Travel coordination

Tools

Google Workspace

AI tools (Claude/ChatGPT)

Job description

Remote • Full-time • Works directly with the CEO • All Mission Possibly brands

Reporting

• Reports to: Eddy, CEO of Mission Possibly
• Location: Remote, any country. At least 4 hours a day overlapping with Singapore time (GMT+8).
• Type: Full-time contractor. 3-month trial, then review.
• Growth: Can grow into Chief of Staff as the group grows.

About Mission Possibly

Mission Possibly is a Singapore group of adventure brands. We get people outside, teach them to get properly good at something hard, and send them home with people they'll go again with.

Two brands are live and three are launching, all run by one shared team:

• ESC (Every Season Counts): snowboard camps that take you up a level, in Japan, Switzerland and China. Includes Steezy Snow, our snowsports festival.
• cat.treks: adventure trips for women, led by women.
• Launching: ALT (A Little Taller) for hiking, and CurioTour for family trips.

We are bootstrapped, profitable and building this to last 30 years, not to sell in 3. Most of our team works remotely across Asia.

• Mission Possibly: missionpossible.com | @missionpossible
• ESC (Every Season Counts): everyseasoncounts.com | @esc.runs
• cat.treks: cattreks.com | @cat.treks

About the role

You’ll work directly with our CEO and take everything off his plate that isn’t his best use of time: his calendar, meetings, travel, research, partner relationships and life admin. The job is built for someone who sees what’s needed before being asked, and comes back with it done.

What you’ll own

• Calendar: The week planned by Sunday night. Meetings set up across all brands and time zones, confirmations chased, focus and training time protected.
• Meeting prep: A one-page brief before every external meeting: who they are, what their business does, what they might want, and what we want from them.
• Travel: Business and personal trips researched and booked across Asia and Europe, with a day-by-day itinerary and costs sent ahead.
• Research: Short memos on grants, partners, organisations and markets, ending with a shortlist and a recommendation, not just links.
• Relationships: Partner gifts chosen, ordered and delivered on time. Thank-you notes and follow-ups after meetings, so nothing gets dropped.
• Life admin: Renewals, appointments, online bookings and personal logistics handled end to end.
• Projects: Small projects the CEO hands over, such as comparing venues, preparing an event or organising a team offsite.

How we measure success

North Star: hours of the CEO’s week returned to top-priority work. Target: 10+ hours a week by month 3.

• Briefs sent before external meetings: 95%+, by 6pm the day before
• Calendar errors (double bookings, missed confirmations): Zero a month
• Trips booked with an itinerary at least 14 days ahead: 90%+
• Gifts and follow-ups sent after meetings: Within 2 working days, every time
• Research memo turnaround: 3 working days or less

What you’ll bring

• 2+ years as an executive assistant, founder’s associate, or in operations at a startup, agency or travel company.
• You think ahead. You spot the clash in next week’s calendar before anyone asks.
• You work independently. You take a loose request and finish it, asking only when it really matters.
• You’re discreet with personal and business information.
• You write clearly in English: short, accurate and easy to act on.
• Use AI tools daily (Claude, ChatGPT or similar) for research and drafting, and you check what they give you.
• Comfortable with Google Workspace, calendar tools and online booking platforms.
• Nice to have: Mandarin; experience in travel, events or snow sports.

How we work

• Remote, from any country. You need at least 4 hours a day overlapping with Singapore time (GMT+8).
• AI-first. We use Claude and other AI tools every day to research, draft and analyse. You check the output before anyone relies on it.
• Write it down. Short, clear updates beat long meetings.
• Small team, real ownership. You own outcomes, not just tasks.