Personal Assistant

KP Group; House (NM); On-site; USD 50,000 - 70,000; Full time

Job summary

KP Group in House, New Mexico, is looking for an Executive Assistant to support the CEO. This role involves managing the CEO's calendar, arranging travel, and providing administrative support.

The ideal candidate will excel in communication, task management, and confidentiality. Responsibilities include logistics for meetings and special projects, ensuring the CEO has the necessary resources for efficiency.

Responsibilities

• Manage the CEO's calendar and schedule appointments.
• Serve as the primary contact for inquiries directed to the CEO.
• Provide administrative assistance including drafting correspondence.
• Assist in planning and coordinating meetings attended by the CEO.
• Arrange domestic and international travel for the CEO.
• Manage tasks and action items assigned by the CEO.
• Maintain and update relevant databases.

Job description

Key Responsibilities

• Calendar Management: Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements. Coordinate with internal and external stakeholders to ensure efficient use of the CEO's time.
• Communication Liaison: Serve as the primary point of contact for internal and external inquiries directed to the CEO. Screen and prioritize incoming communications, responding on behalf of the CEO when appropriate.
• Administrative Support: Provide administrative assistance to the CEO, including drafting correspondence, preparing presentations, and organizing documents and files. Handle confidential and sensitive information with discretion.
• Meeting Coordination: Assist in the planning and coordination of meetings, conferences, and events attended by the CEO. Prepare meeting agendas, materials, and follow-up actions as required.
• Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, transportation, and visa requirements. Prepare travel itineraries and expense reports in a timely manner.
• Task Management: Manage tasks and action items assigned by the CEO, ensuring deadlines are met and deliverables are completed accurately. Follow up on outstanding items and provide regular progress updates.
• Database Management: Maintain and update contact lists, organizational charts, and other databases relevant to the CEO's responsibilities. Ensure accuracy and completeness of information.

Special Projects

Assist the CEO in various special projects and initiatives, including research, analysis, and presentation preparation. Take initiative to identify opportunities for process improvements and efficiency enhancements.