Executive Assistant

Adroit Partners; Houston (TX); On-site; USD 75,000 - 115,000; Full time

Job summary

Adroit Partners is seeking an experienced executive assistant to support the CEO with high-level administrative tasks in a fast-paced environment. You will manage communications, calendar, travel, and meeting coordination while maintaining strict confidentiality and professional diplomacy.

The role requires exceptional communication, organizational prowess, and the ability to anticipate needs and solve problems independently. Strong Microsoft 365 skills are essential for success.

Qualifications

• Proven experience supporting a CEO or senior executive in a complex org.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational, project management and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem solving and anticipation of needs.
• Professional presence with strong interpersonal skills.

Responsibilities

• Manage and prioritize all CEO communications across channels.
• Draft, review, and coordinate professional correspondence for the CEO.
• Serve as central point for internal and external communications.
• Monitor, triage, and route requests based on urgency and impact.
• Maintain confidentiality handling sensitive information.
• Coordinate executive priorities across units and leadership teams.
• Track initiatives and deliverables with accountability.
• Prepare summaries, briefing materials, and executive reports.

Skills

Executive support

Communication

Microsoft 365

Organization

Discretion & confidentiality

Problem solving

Relationship management

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Description

Job Description

** Key Responsibilities**

• Manage and prioritize all CEO communications, including email, phone, messaging platforms, and other electronic channels.
• Draft, review, and coordinate professional correspondence on behalf of the CEO.
• Serve as a central point for internal and external communications, ensuring timely responses and appropriate follow-through.
• Monitor, triage, and route incoming requests based on urgency, business impact, and required action.
• Maintain confidentiality while handling sensitive corporate, financial, personnel, and strategic information.

** Executive Operations & Strategic Support**

• Coordinate executive priorities across multiple business units and leadership teams.
• Track key initiatives, action items, and deliverables, ensuring accountability and timely execution.
• Facilitate efficient decision-making by preparing summaries, briefing materials, and executive reports.
• Support delegation of responsibilities through effective workflow management and process coordination.
• Identify opportunities to improve executive productivity, communication flow, and organizational effectiveness.

** Calendar, Travel & Meeting Management**

• Manage a complex executive calendar, balancing strategic priorities, business demands, and personal commitments.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, accommodations, and contingency planning.
• Organize executive meetings, leadership sessions, board-related activities, and special events.
• Prepare meeting agendas, presentations, background materials, and briefing documents.
• Track meeting outcomes, action items, and follow‑up activities to ensure completion.

** Relationship & Stakeholder Management**

• Build and maintain professional relationships with executives, employees, customers, partners, vendors, and community stakeholders.
• Represent the CEO with professionalism, diplomacy, and sound judgment.
• Coordinate interactions with senior leadership, boards, and external organizations.

** Administrative & Personal Support**

• Maintain executive records, files, and confidential documentation.
• Manage personal administrative matters and scheduling as directed by the CEO.
• Coordinate special projects and assignments requiring a high degree of trust, accuracy, and discretion.
• Ensure seamless integration of business and personal priorities while protecting the CEO’s time and focus

** Qualifications**

• Proven experience supporting a CEO, president, owner, or senior executive in a complex organization.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and related productivity tools.
• Strong organizational, project management, and multitasking capabilities.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
• Ability to anticipate needs, solve problems proactively, and execute with minimal supervision.
• Professional presence with strong interpersonal and relationship‑management skills

** Core Competencies**

• Executive Presence
• Strategic Thinking
• Discretion & Confidentiality
• Communication Excellence
• Organizational Agility
• Project Coordination
• Attention to Detail
• Relationship Management
• Time & Priority Management
• Initiative & Accountability