Personal Assistant

NHS Ayrshire & Arran; Craigs (NY); On-site; USD 35,000 - 46,000; Full time

Job summary

NHS Ayrshire & Arran is seeking an experienced administrator/secretary to serve as Personal Assistant to the Clinical Director, Clinical Leads and Service Manager for Mental Health Services. The role requires proactive organisation to anticipate needs and seamless support for the senior team.

You will undertake a wide range of administrative duties including minute taking, data collection and the use of specialist systems to ensure efficient operations of the department.

Qualifications

• Experience as an administrator/secretary in a professional setting.
• Proficient in minute taking and data collection.
• Able to use specialist systems and maintain accurate records.

Responsibilities

• Provide Personal Assistant support to the Clinical Director, Clinical Leads and Service Manager.
• Manage minute taking, calendar coordination and meeting logistics.
• Collect data and utilise specialist systems to support services.
• Work collaboratively with the Senior Management Team to ensure smooth operations.

Skills

Minute taking

Data collection

Secretarial skills

Organisational skills

Tools

Record systems

Job description

We have an opportunity for an experienced administrator / secretary to be the Personal Assistant supporting the Clinical Director, the Clinical Leads and Service Manager (Adult and Specialisms) for Mental Health Services and work alongside the Senior Management Team.

The post requires the successful candidate to be organised and anticipate the needs of the Clinical Director, Clinical Leads and Service Manager.

The successful candidate will have to undertake a wide range of administrative duties including minute taking, data collection and the use of specialist systems.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.