257620 (SNIS) Admin Assistant

NHS Scotland; Pennsylvania; On-site; USD 27,000 - 35,000; Part time

Job summary

NHS Scotland is seeking a part-time receptionist to provide a professional front-desk presence and high-quality administrative support within the designated work area.

You will support the wider administrative team, assist patients and families, and handle enquiries while complying with UK visa/work requirements and our commitment to equality and accessibility.

Qualifications

• Experience in reception or administrative support is preferred.
• Strong communication and organisational skills are essential.
• Ability to work with multidisciplinary teams and patients.

Responsibilities

• Provide a professional reception and administrative support service.
• Support the wider administrative team and patients/families.
• Assist with enquiries and route requests appropriately.

Skills

Reception

Administrative support

Communication skills

Education

GCSEs or equivalent

Tools

Microsoft Office

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It's fine to use AI for ideas or to check spelling and grammar, but don't let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

Job Purpose

To provide a professional reception and administrative support service within the designated work area.

To support the generic functions and duties of the wider administrative team providing a high quality administration service to patients/families and the multidisciplinary sector team and other users of the Service.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Please note: As this post is part-time, the salary will be pro-rata.

For further information on what is included in the role and what skills/experience are being looked for, If after reading this information you have any questions, please contact [e-mail].