Executive Personal Assistant to Clinical Leadership

NHS Ayrshire & Arran; Craigs (NY); On-site; USD 35,000 - 46,000; Full time

Job summary

NHS Ayrshire & Arran is seeking an experienced administrator/secretary to serve as Personal Assistant to the Clinical Director, Clinical Leads and Service Manager for Mental Health Services. The role requires proactive organisation to anticipate needs and seamless support for the senior team.

You will undertake a wide range of administrative duties including minute taking, data collection and the use of specialist systems to ensure efficient operations of the department.

Qualifications

• Experience as an administrator/secretary in a professional setting.
• Proficient in minute taking and data collection.
• Able to use specialist systems and maintain accurate records.

Responsibilities

• Provide Personal Assistant support to the Clinical Director, Clinical Leads and Service Manager.
• Manage minute taking, calendar coordination and meeting logistics.
• Collect data and utilise specialist systems to support services.
• Work collaboratively with the Senior Management Team to ensure smooth operations.

Skills

Minute taking

Data collection

Secretarial skills

Organisational skills

Tools

Record systems

Job description

NHS Ayrshire & Arran is seeking an experienced administrator/secretary to serve as Personal Assistant to the Clinical Director, Clinical Leads and Service Manager for Mental Health Services. The role requires proactive organisation to anticipate needs and seamless support for the senior team.

You will undertake a wide range of administrative duties including minute taking, data collection and the use of specialist systems to ensure efficient operations of the department.