Personal Assistant

Jobtailor; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking a high-trust, proactive Personal Assistant to support the CEO in Austin, TX. You will manage calendars, travel logistics, and a wide range of personal tasks, coordinating across family events and trips while maintaining discretion and confidentiality.

The role requires excellent communication, research and organizational skills, and availability for real-time coordination outside standard hours, including travel windows.

Qualifications

• Bachelor’s degree preferred, not required.
• Work or internship experience in a high-paced entrepreneurial environment.
• Client service industry experience ideally.
• Thoughtful and strategic judgment across varied personal situations.
• High trust and confidence.
• Effective and professional communication skills.
• Ability to handle complex, sensitive tasks requiring research and coordination.
• Availability for real-time communication outside core business hours, especially during travel windows.
• Ability to average approximately 40 hours per week, with hours varying based on business needs.

Responsibilities

• Complete personal and administrative tasks for the CEO, including proactive calendar and appointment management, medical and health management, and household and lifestyle management.
• Plan, coordinate, and ensure the CEO is prepared for personal travel and family events.
• Handle end-to-end planning of family travel for vacations and other events.
• Coordinate multi-track itineraries when schedules diverge.
• Provide active support during periods of travel change.
• Communicate directly and professionally with the CEO’s family and other important people in their life.
• Proactively raise opportunities and concerns to help the CEO balance work and personal life.
• Perform complex and sensitive ad hoc tasks and personal projects requiring research and coordination.
• Respond in real time and communicate outside core business hours, especially during travel windows.
• Report to the CEO’s EA and function as an extension of the CEO’s support team.

Skills

Client service experience

Communication skills

Research and coordination

High trust/integrity

Real-time communication

Education

Bachelor’s degree preferred

Job description

• Complete personal and administrative tasks for the CEO, including proactive calendar and appointment management, medical and health management, and household and lifestyle management
• Plan, coordinate, and ensure the CEO is prepared for personal travel and family events
• Handle end-to-end planning of family travel for vacations and other events
• Coordinate multi-track itineraries when schedules diverge
• Provide active support during periods of travel change
• Communicate directly and professionally with the CEO’s family and other important people in their life
• Proactively raise opportunities and concerns to help the CEO balance work and personal life
• Perform complex and sensitive ad hoc tasks and personal projects requiring research and coordination
• Respond in real time and communicate outside core business hours, especially during travel windows
• Report to the CEO’s EA and function as an extension of the CEO’s support team

Requirements

• Bachelor’s degree preferred, not required
• Work or internship experience in a high-paced entrepreneurial environment
• Client service industry experience ideally
• Thoughtful and strategic judgment across varied personal situations
• High trust and confidence
• Effective and professional communication skills
• Ability to handle complex, sensitive tasks requiring research and coordination
• Availability for real-time communication outside core business hours, especially during travel windows
• Ability to average approximately 40 hours per week, with hours varying based on business needs

Core Competencies

Demonstrates strong organizational and communication skills to effectively manage personal and administrative tasks for the CEO, ensuring seamless coordination of travel and lifestyle management. Capable of handling complex and sensitive tasks with strategic judgment and a high level of trust.