Permitting Coordinator: Move Projects Forward & Ensure Compliance

Groundworks; Bristow (OK); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Competitive Pay

Employee Company Ownership

Industry Leading Training Programs

Leadership Development and Career Grow

Comprehensive Benefits Package

Top Workplace Culture

Job summary

Groundworks in Manassas, VA is seeking a Centralized Permit Coordinator to lead permitting for residential and commercial projects across the project lifecycle. You will prepare, submit, and track permit applications, coordinate inspections, and liaise with municipalities, engineers, homeowners, and internal teams.

You will ensure compliance with regulatory requirements, resolve permit blockers, and support timely project progression.

Qualifications

• Strong organizational and time-management skills with attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, or related functions.
• Knowledge of municipal requirements, permitting regulations, and compliance standards.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third-party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.

Skills

Organizational skills

Communication

Multitasking

Permitting experience

Municipal knowledge

MS Office / tracking

Tools

Microsoft Office

Tracking systems

Job description

Groundworks in Manassas, VA is seeking a Centralized Permit Coordinator to lead permitting for residential and commercial projects across the project lifecycle. You will prepare, submit, and track permit applications, coordinate inspections, and liaise with municipalities, engineers, homeowners, and internal teams.

You will ensure compliance with regulatory requirements, resolve permit blockers, and support timely project progression.