Centralized Permit Coordinator

Groundworks, LLC; United States; On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Ownership opportunities

Training programs

Career growth

Benefits package

Top workplace

Job summary

Groundworks seeks a Centralized Permit Coordinator to manage residential and commercial permitting from start to finish at our Manassas, VA office. You will liaise with municipalities, engineers, customers, and internal teams to secure permits, inspections, and final closeouts, ensuring regulatory compliance.

The role emphasizes accuracy, timely communication, and problem solving in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third‑party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.

Skills

Organizational skills

Time management

Communication

Customer service

Problem solving

Multitasking

Microsoft Office

Education

None

Tools

Internal tracking systems

Job description

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home. But what makes us a great place to work? Here, you’ll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands‑on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success.

Job Purpose

The Centralized Permit Coordinator is responsible for coordinating and executing permitting activities for residential and commercial projects throughout the project lifecycle. This role ensures permits, inspections, revisions, approvals, and closeout documentation are processed accurately and timely while maintaining compliance with municipal and regulatory requirements. The Centralized Permit Coordinator serves as a key liaison between municipalities, engineers, customers, branches, and internal teams to support project progression from permit acquisition through final permit closure.

Duties and Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third‑party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.It is an essential function of this position to regularly and reliably report to work each day.
• Perform other duties as assigned.

Qualifications

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience with permitting, municipal processes, inspections, construction administration, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Working Conditions

The Centralized Permit Coordinator will work in an office environment with limited travel required. This position will be fully onsite Monday-Friday in our Manassas, VA office.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Other requirements include standing, walking, and moving, as needed.

The starting pay for this role is $21.50/h.

What We Provide

• Competitive Pay
• Employee Company Ownership Opportunities
• Industry Leading Training Programs
• Leadership Development and Career Growth Tracks
• Comprehensive and Affordable Benefits Package
• Top Workplace with Award Winning Culture