Permitting Coordinator: Lead Permits & Keep Projects Moving

Kinetic-Design-Developmen; Springfield (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Flex Fridays

Health benefits

Flexible work

Career development

Casual dress

Job summary

Kinetic Design + Development in Springfield, MO is seeking a Permitting Coordinator to move projects forward through permitting, due diligence, and documentation. You’ll be the primary contact with authorities and collaborate with clients and internal teams.

If you enjoy solving puzzles, staying organized, and turning complex requirements into clear actions, you’ll fit right in. This role emphasizes accuracy, proactive communication, and steady workflow across design and development projects.

Qualifications

• Completion of a two-year college or trade school program.
• At least 2 years of professional experience, ideally within a design firm.
• Background in Sales, Data Analytics, Real Estate, Construction Management, Development, Permitting, or Architecture strongly preferred.
• Basic understanding of the architectural process and strong knowledge of due diligence and permitting workflows.
• Excellent written and verbal communication skills, including strong phone presence.
• High-level organizational skills and the ability to self-direct workload.
• Proficiency with documentation, project history tracking, and professional office procedures.
• A solutions-oriented mindset with strong time management and the ability to switch gears smoothly.

Responsibilities

• Lead permitting coordination for assigned projects, serving as the primary point of contact with Authorities Having Jurisdiction.
• Research permitting guidelines, outlining required documents, standards, timelines, and next steps.
• Organize, coordinate, and facilitate pre-development calls with project stakeholders.
• Prepare, manage, and submit all permitting documentation and track progress throughout the review cycle.
• Facilitate fee requests, process receipts, and maintain clear and accurate expense records.
• Coordinate printing and shipping of construction documents when needed.
• Maintain detailed project histories, documentation, and milestones using structured file naming and server standards.
• Review construction documents for accuracy and consistency prior to submission.
• Prepare official project communications such as transmittals and response letters.
• Provide weekly or bi-weekly high-level project status reports to clients.
• Support teammates as workloads shift, helping uphold processes and standards across client teams.
• Operate office technology including soft phone systems, laptops, and job-specific software.
• Maintain accurate daily billable hour entries.
• Travel locally as needed for submittals, meetings, or site visits.
• Adhere to all HR policies and contribute positively to team culture.

Skills

Strong communication

Project coordination

Organizational skills

Education

Two-year degree or trade school

Tools

Microsoft Office

Microsoft Teams

Planner

Outlook

Dropbox

Adobe/Bluebeam

Job description

Kinetic Design + Development in Springfield, MO is seeking a Permitting Coordinator to move projects forward through permitting, due diligence, and documentation. You’ll be the primary contact with authorities and collaborate with clients and internal teams.

If you enjoy solving puzzles, staying organized, and turning complex requirements into clear actions, you’ll fit right in. This role emphasizes accuracy, proactive communication, and steady workflow across design and development projects.