Permitting Coordinator

Kinetic-Design-Developmen

Springfield (MO)

On-site

USD 52,000 - 78,000

Full time

14 days+

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Benefits offered by this job

Flex Fridays

Health benefits

Flexible work

Career development

Casual dress

Job summary

Kinetic Design + Development in Springfield, MO is seeking a Permitting Coordinator to move projects forward through permitting, due diligence, and documentation. You’ll be the primary contact with authorities and collaborate with clients and internal teams.

If you enjoy solving puzzles, staying organized, and turning complex requirements into clear actions, you’ll fit right in. This role emphasizes accuracy, proactive communication, and steady workflow across design and development projects.

Qualifications

Completion of a two-year college or trade school program.
At least 2 years of professional experience, ideally within a design firm.
Background in Sales, Data Analytics, Real Estate, Construction Management, Development, Permitting, or Architecture strongly preferred.
Basic understanding of the architectural process and strong knowledge of due diligence and permitting workflows.
Excellent written and verbal communication skills, including strong phone presence.
High-level organizational skills and the ability to self-direct workload.
Proficiency with documentation, project history tracking, and professional office procedures.
A solutions-oriented mindset with strong time management and the ability to switch gears smoothly.

Responsibilities

Lead permitting coordination for assigned projects, serving as the primary point of contact with Authorities Having Jurisdiction.
Research permitting guidelines, outlining required documents, standards, timelines, and next steps.
Organize, coordinate, and facilitate pre-development calls with project stakeholders.
Prepare, manage, and submit all permitting documentation and track progress throughout the review cycle.
Facilitate fee requests, process receipts, and maintain clear and accurate expense records.
Coordinate printing and shipping of construction documents when needed.
Maintain detailed project histories, documentation, and milestones using structured file naming and server standards.
Review construction documents for accuracy and consistency prior to submission.
Prepare official project communications such as transmittals and response letters.
Provide weekly or bi-weekly high-level project status reports to clients.
Support teammates as workloads shift, helping uphold processes and standards across client teams.
Operate office technology including soft phone systems, laptops, and job-specific software.
Maintain accurate daily billable hour entries.
Travel locally as needed for submittals, meetings, or site visits.
Adhere to all HR policies and contribute positively to team culture.

Skills

Strong communication

Project coordination

Organizational skills

Education

Two-year degree or trade school

Tools

Microsoft Office

Microsoft Teams

Planner

Outlook

Dropbox

Adobe/Bluebeam

Job description

Kinetic Design + Development is looking for a Permitting Coordinator to join the Krew.

As a Permitting Coordinator,you’ll be the connective tissue that keeps projects moving. You’ll dive into permitting, due diligence, documentation, and consistent communication with authorities, clients, and internal teams. This role is all about clarity, accuracy, and organized forward motion. Your work ensures our projects stay on track, our clients stay informed, and our team stays empowered to deliver exceptional results.

You’ll play a big part in shaping the experience clients have with Kinetic. If you love solving puzzles, keeping things streamlined, and making the complicated feel simple, you’ll fit right in.

Who You Are

You’re someone who brings ownership, poise, and problem-solving to every interaction. You thrive in fast-paced environments and love keeping the moving pieces aligned. You communicate clearly, stay impeccably organized, and never hesitate to dig in and figure something out. You bring initiative, professionalism, and a solutions-first mindset, whether you're coordinating with authorities, supporting teammates, or navigating complex permitting requirements. Above all, you're resourceful, adaptable, and driven to deliver excellent work.

What You’ll Do

Lead permitting coordination for assigned projects, serving as the primary point of contact with Authorities Having Jurisdiction.

Research permitting guidelines, outlining required documents, standards, timelines, and next steps.

Organize, coordinate, and facilitate pre-development calls with project stakeholders.

Prepare, manage, and submit all permitting documentation and track progress throughout the review cycle.

Facilitate fee requests, process receipts, and maintain clear and accurate expense records.

Coordinate printing and shipping of construction documents when needed.

Maintain detailed project histories, documentation, and milestones using structured file naming and server standards.

Review construction documents for accuracy and consistency prior to submission.

Prepare official project communications such as transmittals and response letters.

Provide weekly or bi-weekly high-level project status reports to clients.

Support teammates as workloads shift, helping uphold processes and standards across client teams.

Operate office technology including soft phone systems, laptops, and job-specific software.

Maintain accurate daily billable hour entries.

Travel locally as needed for submittals, meetings, or site visits.

Adhere to all HR policies and contribute positively to team culture.

Tools You’ll Use

Microsoft Office (Word, Excel), Microsoft 365 tools (Teams, Planner, Outlook), Dropbox or other cloud-based file systems, Adobe Suite or Bluebeam, soft phone systems, and standard office equipment.

What You’ll Bring

Completion of a two-year college or trade school program.

At least 2 years of professional experience, ideally within a design firm.

Background in Sales, Data Analytics, Real Estate, Construction Management, Development, Permitting, or Architecture strongly preferred.

Basic understanding of the architectural process and strong knowledge of due diligence and permitting workflows.

Excellent written and verbal communication skills, including strong phone presence.

High-level organizational skills and the ability to self-direct workload.

Proficiency with documentation, project history tracking, and professional office procedures.

A solutions-oriented mindset with strong time management and the ability to switch gears smoothly.

Why Join the Krew:

Our Vision:

Kinetic Design + Development is pushing the limits of traditional architectural practice. With a focus on forward motion in technology and design principles, Kinetic is dedicated to bringing energy and innovation to each and every project and client. Kinetic is dedicated to helping clients navigate the adventure of development with ease and energy that moves them forward.

Who We Are:

People are our purpose. Kinetic was created with the idea that people – both our staff and clients – should be above everything else. The firm puts this principle in motion in work-life balance for employees and emphasis on truly getting to know our clients so we can better understand their dreams, goals, and ideas.

Benefits & Perks:

FLEX FRIDAYS: Our standard workweek is Monday through Thursday. Need to shift a day for life stuff? No problem! Swap a weekday with Friday if/when needed.