Permitting and Utility Coordinator

Schaefer Homes; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A Maryland-based homebuilder is seeking a Permits & Utilities Coordinator to manage project permits and utilities installations. The role involves liaising with municipalities, coordinating approvals, and ensuring timely project starts. Ideal candidates possess strong ownership, tenacity, and communication skills to navigate complex processes. You’ll play a vital role in helping families move into their homes by removing roadblocks and ensuring projects remain on track.

Qualifications

• Must have a strong ownership mindset and take responsibility for outcomes.
• Ability to follow up diligently until tasks are completed.
• Demonstrated urgency and speed in managing projects.
• Detail-oriented to ensure nothing is overlooked.
• Excellent communication skills to engage with agencies and partners.
• Capable of organizing and managing multiple projects simultaneously.

Responsibilities

• Own all permitting functions across active projects.
• Prepare, submit, track, and manage permits through the full lifecycle.
• Serve as the central point of contact for permit status and issue resolution.
• Work directly with agencies to secure approvals.
• Manage gas and electric service installation across projects.
• Drive each home through the starts process to ensure readiness.

Skills

Ownership mindset

Tenacity

Urgency

Attention to detail

Strong communication

Organization

Job description

Permits & Utilities Coordinator

📍 Maryland | Full-Time

About Schaefer Homes

At Schaefer Homes, we don’t just build houses we build homes that families grow into. We are a Maryland-based homebuilder focused on quality, thoughtful design, and long-term livability. Every home we build reflects a commitment to craftsmanship, durability, and a better building experience. Our work is about more than construction it’s about creating opportunities for families and delivering homes that stand the test of time. That takes a team that cares about the details, takes ownership of outcomes, and shows up every day ready to move things forward. If you take pride in your work, operate with urgency, and want to be part of a team building something meaningful, you’ll fit right in here.

Position Summary

We’re looking for a Permits & Utilities Coordinator who takes full ownership of moving projects from “paper ready” to “shovel ready.”

This role is critical to keeping our pipeline moving. You’ll be the person pushing permits through municipalities, coordinating utilities, and making sure nothing stalls between planning and construction.

This is not a passive, back‑office role. It requires persistence, follow‑through, and someone who knows how to navigate agencies, solve problems, and drive results.

What You’ll Do

Permits & Approvals

• Own all permitting functions across active projects
• Prepare, submit, track, and manage permits through the full lifecycle
• Serve as the central point of contact for permit status and issue resolution
• Work directly with county and city agencies to secure approvals
• Interpret zoning, land use, and regulatory requirements
• Coordinate with construction, land, sales, and design teams
• Maintain organized, accurate records of permits, bonds, COIs, and submissions

Utilities Coordination (Gas & Electric)

• Manage gas and electric service installation across projects
• Coordinate directly with utility providers to ensure timelines are met
• Review plans and drawings to confirm scope and alignment
• Track inspections, relocations, and service activation
• Conduct site visits as needed to verify progress
• Maintain clear communication with internal teams on status and risks

Starts Process Coordination

• Drive each home through the starts process to ensure readiness
• Maintain visibility on upcoming starts and communicate timelines clearly
• Identify risks early missing documents, agency delays, utility lead times
• Proactively solve issues to protect start dates
• Keep real‑time tracking so leadership always understands project status
• Follow up relentlessly with internal teams and external partners

What It Takes to Win Here

• Ownership mindset — you take responsibility for outcomes, not just tasks
• Tenacity — you follow up until things get done
• Urgency — you move quickly and keep projects advancing
• Attention to detail — nothing slips through the cracks
• Strong communication — you can push issues forward with agencies and partners
• Organization — you can manage multiple projects without losing control

Why This Role Matters

At Schaefer Homes, timelines aren’t just schedules they represent families waiting to move into their homes. You’ll be trusted to own your lane, remove roadblocks, and keep projects moving forward. If you thrive on responsibility and take pride in getting things across the finish line, this is the kind of role where you can make a real impact.