Utilities & Permits Coordinator

Schaefer Homes LLC; Annapolis (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

A Maryland-based construction company is seeking a Utilities & Permits Coordinator responsible for managing permits and utility services for residential projects. The ideal candidate will have prior experience with Maryland's permitting processes and possess strong organizational and communication skills. As a key player, you will ensure all requirements are met for timely project execution. The role offers a competitive salary between $65,000 and $75,000 based on experience, along with an additional bonus program.

Qualifications

• Experience in coordinating permits and utility services in residential construction.
• Strong understanding of Maryland permitting processes.
• Ability to read zoning plans and regulations.

Responsibilities

• Manage end-to-end permit processing for all projects.
• Coordinate gas and electric utility services.
• Track the start process for homes ensuring all requirements are met.

Skills

Permit coordination

Utility coordination

Organizational skills

Communication skills

Job description

Schaefer Homes

Utilities & Permits Coordinator

Schaefer Homes is more than a construction company -- we’re a dream factory for families building the place they’ll call home. We’re a fast‑growing, highly reputable production builder in Maryland. Our edge is simple: quality work, strong processes, and a customer experience that’s personal and dependable.

We’re looking for a Utilities & Permits Coordinator who can keep projects moving by managing permits end‑to‑end, coordinating gas and electric services, and helping drive our starts pipeline from “paper ready” to “shovel ready.” If you’re organized, proactive, and know how to work with counties, cities, and utility providers without letting things stall, this role will fit you well.

What You’ll Do

Permits & Approvals

• Provide direct oversight of all permit functions across our projects.
• Prepare, process, submit, and track permit applications through the full permit cycle.
• Monitor all upcoming and in‑progress projects to ensure timely submissions and approvals.
• Coordinate permit needs with internal departments (construction, land, sales, design, etc.).
• Serve as a primary point of contact for permit status, updates, and inquiries.
• Coordinate with county/city agencies to obtain all required permits and approvals.
• Review and interpret zoning ordinances, land division regulations, and jurisdictional policies impacting real estate and right‑of‑way work.
• Ensure all permitting activities meet company standards, client expectations, and regulatory requirements.
• Maintain accurate, organized documentation and databases for active permits and submissions.
• Track certificates of insurance, performance bonds, and any compliance‑related documents tied to permitting.

Utilities Coordination (Gas & Electric Only)

• Coordinate gas and electric utility services for all projects.
• Work directly with utility providers to ensure timely, accurate service installation and activation.
• Review gas and electric plans/drawings to confirm requirements and field alignment.
• Track schedules, outages, relocations, and inspections tied to gas/electric service.
• Monitor progress of installations and report the status to project teams.
• Maintain clear, organized records of all gas and electric coordination activity.
• Support and coordinate with any staff assisting in utility scheduling and follow‑through.
• Conduct site visits as needed to confirm gas/electric needs and verify installations.

Starts Process Coordination

• Coordinate and track each home through our start process, ensuring all permit and utility requirements are complete before release to construction.
• Maintain visibility on upcoming starts and communicate clear timelines to construction, land, and scheduling teams.
• Flag risks early (missing docs, agency delays, utility lead times, plan conflicts) and push solutions before they impact start dates.
• Run consistent follow‑up with internal teams and external agencies to keep starts on schedule.
• Keep starts documentation clean and current so leadership always knows what’s ready, what’s pending, and what’s blocked.

What We’re Looking For

• Prior experience coordinating permits and/or gas/electric utilities in residential construction or land development.
• Strong working knowledge of Maryland county/city permitting processes and utility coordination.
• Ability to read and interpret zoning/utility plans and regulatory requirements.
• Excellent organizational skills and follow‑through – you don’t drop the ball.
• Clear communicator who can push issues forward with agencies, utilities, field teams, engineers, attorneys, and landowners.
• Comfortable juggling multiple projects at once without losing timelines or details.
• Proficient in maintaining databases, tracking logs, and documentation systems.

Compensation:

• $65,000 - $75,000 based on experience
• Additional Bonus Program

Why Schaefer Homes

We don’t just build houses – we build homes that families grow into. That means our standards are high and our timelines matter. You’ll be trusted to own your lane, remove roadblocks, and keep projects moving. If you want real responsibility and a team that values good process and good people, you’ll find that here.