Settlements & Warranty Administrator

Schaefer Homes LLC; Maryland; On-site; USD 67,500 - 82,500; Full time

Job summary

A reputable home construction company in Maryland seeks a Settlements & Warranty Administrator to manage contract documentation and settlement coordination. The ideal candidate will possess strong organizational skills, attention to detail, and experience with ERP systems. You will communicate with buyers and maintain accurate warranty files, playing a crucial role in ensuring smooth closings and protecting clean files. This position offers a competitive base salary of $75,000.

Qualifications

• High-accuracy mindset with no missed steps.
• Experience with settlement coordination preferred.
• Ability to manage multiple deadlines without detail loss.

Responsibilities

• Manage contract documentation and settlement coordination.
• Administer DocuSign workflows for contracts.
• Communicate with buyers to coordinate closing timelines.
• Ensure all settlement prerequisites are met before closing.
• Oversee warranty applications and maintain warranty files.

Skills

High-accuracy admin/operator mindset

Strong cross-department coordination skills

Comfortable working in ERP/CRM systems

Clear communicator

Ability to manage multiple settlements and deadlines

Tools

ERP systems

CRM systems

SharePoint

DocuSign

Job description

Schaefer Homes

Settlements & Warranty Administrator

Who We Are

Schaefer Homes is more than a construction company -- we're a dream factory for families building the place they'll call home. We're a fast-growing, highly reputable production builder in Maryland. Our edge is simple: quality work, strong processes, and a customer experience that's personal and dependable.

The Role

We're hiring a Settlements & Warranty Administrator to manage contract documentation, settlement coordination, lender pipeline communication, buyer scheduling, and warranty administration. This role keeps closings on track, protects clean files, and ensures homes move from contract to settlement smoothly and on schedule.

What You'll Do

Contract Administration, Buyer Coordination & Settlements

• Assemble and load all contract documents into the ERP system and organize them in SharePoint.
• Administer DocuSign workflows for contracts and change orders.
• Review purchase agreements, change orders, and addenda for accuracy and compliance.
• Manage lender pipeline reporting and host weekly calls with lending partners.
• Communicate directly with buyers to coordinate closing timelines, settlement dates, and pre-settlement orientation appointments.
• Schedule and coordinate settlements with construction teams, lenders, title companies, and homeowners.
• Maintain and track settlement schedules, power confirmations, and send settlement letters.
• Ensure all settlement prerequisites are met and files are complete prior to closing.

Warranty Administration

• Oversee 2/10 warranty applications and ensure timely, accurate submission.
• Maintain warranty files, confirmations, and required documentation.
• Coordinate with internal teams and partners to resolve warranty-related items as needed.

What We're Looking For

Required:

• High-accuracy admin/operator mindset -- clean files, clean schedules, no missed steps.
• Strong cross-department coordination skills (sales, field, lenders, title, and buyers).
• Comfortable working in ERP/CRM systems, SharePoint, and DocuSign.
• Clear communicator who closes loops fast and keeps stakeholders aligned.
• Ability to manage multiple settlements and deadlines without letting details slip.

Preferred:

• Experience with production homebuilding, settlement coordination, warranty administration, or construction operations.
• Familiarity with construction documentation, change-order control, and closing timelines.

Compensation

• $75,000 base salary

How You Work

• You own the process and don't wait to be asked.
• You protect the schedule by catching issues early.
• You're organized, steady, and direct.
• You keep production moving.