Permit & Office Coordinator for Engineering Projects

Sambatek, LLC; Raleigh (NC); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

HSA and FSA options

Employer-paid short-term and long-term

Employer-paid life insurance and AD&D

Employee assistance program

Paid time off and holidays

401(k) plan with company match

Job summary

Sambatek, LLC is seeking a highly organized Permit Coordinator & Office Administrator to support the Raleigh, NC office. You will work with engineering and project management teams to coordinate permitting activities and keep office operations efficient.

Responsibilities include managing permits, tracking deliverables, and supporting day-to-day needs, in a collaborative, fast-paced environment. On-site work with opportunities for advancement.

Qualifications

• Associate or bachelor's degree from an accredited university or technical college preferred; relevant experience may be considered in place of a degree.
• 1-3 years of experience in permitting, project coordination, or office administration.
• Strong organizational skills and attention to detail with ability to manage multiple priorities.
• Strong communication and team-oriented, service-focused approach.

Responsibilities

• Coordinate and manage permitting activities with municipalities and AHJs to support project approvals.
• Prepare, submit, and track permit applications and related documentation.
• Coordinate with project managers, engineers, architects, and consultants to obtain documents and resolve questions.
• Maintain permitting records, schedules, and reports; monitor timelines and deadlines.
• Review plans and start packages for accuracy and required documentation.
• Coordinate inspections and follow up on approvals and documentation.
• Maintain organized digital files for permits, site plans, licenses, and project records.
• Provide support with entitlement documents, public hearing materials, and project coordination.
• Support project management and engineering staff with deliverable tracking and schedule updates.

Skills

Organizational skills

Communication

Team-oriented

Detail-oriented

Multitasking

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

PDF editing tools

Newforma

CRM systems

Job description

Sambatek, LLC is seeking a highly organized Permit Coordinator & Office Administrator to support the Raleigh, NC office. You will work with engineering and project management teams to coordinate permitting activities and keep office operations efficient.

Responsibilities include managing permits, tracking deliverables, and supporting day-to-day needs, in a collaborative, fast-paced environment. On-site work with opportunities for advancement.