Permit Coordinator: Streamline Approvals & Compliance

Groundworks Operations, LLC; Richmond (VA); On-site; USD 19,000 - 24,000; Full time

Job summary

The Centralized Permit Coordinator at Groundworks Operations, LLC will manage permitting activities for residential and commercial projects across the full lifecycle, ensuring timely approvals, inspections, and closeout documentation.

You will liaise with municipalities, engineers, customers, branches, and internal teams to progress permits from initiation to final closure, while maintaining compliance with regulatory requirements.

Qualifications

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at‑risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third‑party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.

Skills

Organizational skills

Time management

Communication

Customer service

Problem-solving

Multitasking

Microsoft Office

Permitting knowledge

Job description

The Centralized Permit Coordinator at Groundworks Operations, LLC will manage permitting activities for residential and commercial projects across the full lifecycle, ensuring timely approvals, inspections, and closeout documentation.

You will liaise with municipalities, engineers, customers, branches, and internal teams to progress permits from initiation to final closure, while maintaining compliance with regulatory requirements.