Permit Coordinator: Approvals & Compliance

Groundworks; Richmond (VA); On-site; USD 19,000 - 23,000; Full time

Benefits offered by this job

Competitive Pay

Employee Ownership Opportunities

Industry Leading Training Programs

Leadership Development

Benefits Package

Award Winning Culture

Job summary

Groundworks in Richmond, VA is seeking a Centralized Permit Coordinator to manage residential and commercial permitting throughout the project lifecycle. You will coordinate permits, inspections, and closeouts, liaising with municipalities, engineers, customers, branches, and internal teams to keep projects moving forward.

The role requires strong organizational skills, excellent communication, and knowledge of permitting processes.

Qualifications

• Strong organizational abilities with attention to detail.
• Excellent communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, or construction administration preferred.
• Knowledge of municipal requirements and compliance standards preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Responsibilities

• Prepare, submit, track, and maintain permit applications and documentation.
• Coordinate permit approvals, revisions, inspections, and closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits with third-party inspectors as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
• It is an essential function to regularly and reliably report to work each day.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Multitasking in fast-paced env

Microsoft Office proficiency

Tools

MS Office

Job description

Groundworks in Richmond, VA is seeking a Centralized Permit Coordinator to manage residential and commercial permitting throughout the project lifecycle. You will coordinate permits, inspections, and closeouts, liaising with municipalities, engineers, customers, branches, and internal teams to keep projects moving forward.

The role requires strong organizational skills, excellent communication, and knowledge of permitting processes.