Permit Coordinator: Fast Approvals, Ownership Opportunities

Groundworks Operations, LLC; Philadelphia (Philadelphia County); On-site; USD 19,000 - 24,000; Full time

Benefits offered by this job

Competitive pay

Employee ownership opportunities

Industry leading training

Leadership development

Comprehensive benefits

Top Workplace culture

Job summary

Groundworks Operations, LLC in Philadelphia is seeking a Centralized Permit Coordinator to manage residential and commercial permitting from start to finish. You will coordinate with municipalities, engineers, homeowners, and internal teams to secure approvals, track inspections, and ensure compliance.

This onsite role offers hands-on training, meaningful growth opportunities, and a competitive benefits package in a fast-paced, safety‑minded environment.

Qualifications

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, construction administration, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third‑party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
• It is an essential function of this position to regularly and reliably report to work each day.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication

Customer service

Problem solving

Multitasking

Tools

Microsoft Office

Tracking systems

Job description

Groundworks Operations, LLC in Philadelphia is seeking a Centralized Permit Coordinator to manage residential and commercial permitting from start to finish. You will coordinate with municipalities, engineers, homeowners, and internal teams to secure approvals, track inspections, and ensure compliance.

This onsite role offers hands-on training, meaningful growth opportunities, and a competitive benefits package in a fast-paced, safety‑minded environment.