Permitting & Compliance Coordinator

Groundworks Operations, LLC; Tallahassee (FL); On-site; USD 19,000 - 24,000; Full time

Benefits offered by this job

Competitive pay

Job summary

Groundworks Operations, LLC in Tallahassee, FL is seeking a Centralized Permit Coordinator to coordinate and execute permitting activities for residential and commercial projects. You will ensure permits, inspections, revisions, approvals, and closeout documentation are processed accurately and timely to support project progression.

The role requires coordinating with municipalities, engineers, customers, branches, and internal teams, maintaining compliance, and driving on-time permit closures

Qualifications

• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, inspections, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third-party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
• It is an essential function of this position to regularly and reliably report to work each day.
• Perform other duties as assigned.

Skills

Organization

Communication

Multitasking

Problem solving

Detail-oriented

Customer service

Time management

Microsoft Office

Tools

Microsoft Office Suite

Internal tracking systems

Job description

Groundworks Operations, LLC in Tallahassee, FL is seeking a Centralized Permit Coordinator to coordinate and execute permitting activities for residential and commercial projects. You will ensure permits, inspections, revisions, approvals, and closeout documentation are processed accurately and timely to support project progression.

The role requires coordinating with municipalities, engineers, customers, branches, and internal teams, maintaining compliance, and driving on-time permit closures