Permit Coordinator

Jobtailor; Klamath Falls (OR); On-site; USD 42,000 - 66,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Permitting Support specialist to gather and document permitting requirements across projects. You will coordinate with agencies, field teams, and engineering firms to keep permits moving and deliver complete packages.

The role emphasizes organized tracking, QA on submittals, and familiarity with GIS/mapping tools, NEPA/NHPA awareness, and FTTH deployment experience, with strong written and verbal communication skills.

Qualifications

• High school diploma or GED required.
• Associate or bachelor’s degree preferred.
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support.
• Working familiarity with GIS or mapping software.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills to track multiple permits and deadlines simultaneously.
• Clear written and verbal communication skills.
• Valid driver’s license.
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows.
• Familiarity with pole attachment licensing and make-ready coordination.
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects.
• Familiarity with Quickbase, Vetro, or Omnia.
• Basic awareness of NEPA, NHPA and Section 106, or tribal permitting processes.

Responsibilities

• Gather and document permitting requirements for each entity and project
• Support the Permitting Manager in maintaining relationships with permitting agencies
• Coordinate permitting deliverables with internal and external engineering teams
• Create and update permitting schedules, trackers, permit lists, maps, and spreadsheets
• Apply permitting quality-control checklists to submittals
• Communicate with agencies regarding status updates and approval dates
• Follow up with agencies to keep permits moving through approval
• Prepare and submit approved permitting packages, applications, and supporting documentation
• Coordinate with field teams and the engineering firm to gather missing information
• Flag permit rejections and document details for root-cause review
• Provide status updates to the Permiting Manager
• Assist with agency and pole-owner invoices, pole tallies, make-ready estimates, and pole application submittals
• Support state and federal grant program reporting with permitting activity details
• Distribute licenses and approvals to field teams
• Confirm construction completion with permitting agencies
• Assemble and archive permit closeout documentation

Skills

Strong organizational skills

Clear written communication

Verbal communication

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

GIS Software

Quickbase

Vetro

Omnia

Job description

• Gather and document permitting requirements for each entity and project
• Support the Permitting Manager in maintaining relationships with permitting agencies
• Coordinate permitting deliverables with internal and external engineering teams
• Create and update permitting schedules, trackers, permit lists, maps, and spreadsheets
• Apply permitting quality-control checklists to submittals
• Communicate with agencies regarding status updates and approval dates
• Follow up with agencies to keep permits moving through approval
• Prepare and submit approved permitting packages, applications, and supporting documentation
• Coordinate with field teams and the engineering firm to gather missing information
• Flag permit rejections and document details for root-cause review
• Provide status updates to the Permiting Manager
• Assist with agency and pole-owner invoices, pole tallies, make-ready estimates, and pole application submittals
• Support state and federal grant program reporting with permitting activity details
• Distribute licenses and approvals to field teams
• Confirm construction completion with permitting agencies
• Assemble and archive permit closeout documentation

Requirements

• High school diploma or GED required
• Associate or bachelor's degree preferred
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support
• Working familiarity with GIS or mapping software
• Proficiency with Microsoft Office Suite
• Strong organizational skills to track multiple permits and deadlines simultaneously
• Clear written and verbal communication skills
• Valid driver's license
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows
• Familiarity with pole attachment licensing and make-ready coordination
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects
• Familiarity with Quickbase, Vetro, or Omnia
• Basic awareness of NEPA, NHPA and Section 106, or tribal permitting processes

Core Competencies

Demonstrates expertise in permitting processes, including coordination with agencies and engineering teams, while maintaining strong organizational and communication skills to manage multiple projects effectively.

Highest-signal resume keywords

• Permitting Experience
• GIS or Mapping Software
• Microsoft Office Suite Proficiency
• Right-of-Way Administration
• Fiber-to-the-Home (FTTH) Projects

ATS Optimization Keywords

Hard Skills

• Permitting Requirements Documentation
• Permit Application Preparation
• Quality-Control Checklists
• Permit Tracking and Scheduling
• Root-Cause Analysis

Soft Skills

• Strong Organizational Skills
• Clear Written Communication
• Verbal Communication Skills

Certifications & Qualifications

• High School Diploma or GED
• Valid Driver's License

Industry Keywords

• Right-of-Way Workflows
• Railroad Permitting
• DOT Permitting
• Municipal Permitting
• NEPA Awareness
• NHPA Awareness
• Section 106 Awareness
• Pole Attachment Licensing
• Make-Ready Coordination

Tools & Technologies

• Quickbase
• Vetro
• Omnia