Permit Coordinator

Jobtailor; Henderson (NV); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in Henderson, NV is seeking a Permitting Coordinator to gather and document permitting requirements, support agency relationships, and coordinate deliverables with internal and external engineering teams.

You will create and maintain permitting schedules, QC checklists, and submittal packages, communicate status updates, and assist with invoices and make-ready coordination, using GIS and MS Office.

Qualifications

• High school diploma or GED required.
• Associate or bachelor's degree preferred.
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support.
• Working familiarity with GIS or mapping software.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills to track multiple permits and deadlines simultaneously.
• Clear written and verbal communication skills.
• Valid driver's license.
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows.
• Familiarity with pole attachment licensing and make-ready coordination.
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects.
• Familiarity with Quickbase, Vetro, or Omnia.

Responsibilities

• Gather and document permitting requirements for each entity and project.
• Support relationships with permitting agencies.
• Coordinate permitting deliverables with internal and external engineering teams.
• Create and maintain permitting schedules, trackers, permit lists, maps, and spreadsheets.
• Apply permitting QC checklists to submittals.
• Communicate with agencies about status updates and projected approval dates.
• Follow up with agencies to advance permits through approval.
• Prepare permitting packages, applications, and supporting documentation for review.
• Submit approved permitting packages to agencies.
• Coordinate with field teams and the engineering firm to gather missing information.
• Flag rejections and document details for root-cause review.
• Provide status updates to the Permitting Manager.
• Assist with invoice processing and pole tallies for payment coordination.
• Assist with make-ready estimates and pole application submittals.
• Support grant-program reporting with permitting activity details.
• Distribute licenses and approvals to field teams.
• Confirm construction completion with permitting agencies.
• Assemble and archive permit closeout documentation.

Skills

Organizational Skills

Verbal Communication

Written Communication

Detail Oriented

Project Coordination

Team Collaboration

Education

Associate degree

Bachelor's degree

Tools

Quickbase

Vetro

Omnia

GIS Software

Job description

• Gather and document permitting requirements for each entity and project
• Support relationships with permitting agencies
• Coordinate permitting deliverables with internal and external engineering teams
• Create and maintain permitting schedules, trackers, permit lists, maps, and spreadsheets
• Apply permitting QC checklists to submittals
• Communicate with agencies about status updates and projected approval dates
• Follow up with agencies to advance permits through approval
• Prepare permitting packages, applications, and supporting documentation for review
• Submit approved permitting packages to agencies
• Coordinate with field teams and the engineering firm to gather missing information
• Flag rejections and document details for root-cause review
• Provide status updates to the Permitting Manager
• Assist with invoice processing and pole tallies for payment coordination
• Assist with make-ready estimates and pole application submittals
• Support grant-program reporting with permitting activity details
• Distribute licenses and approvals to field teams
• Confirm construction completion with permitting agencies
• Assemble and archive permit closeout documentation

Requirements

• High school diploma or GED required
• Associate or bachelor's degree preferred
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support
• Working familiarity with GIS or mapping software
• Proficiency with Microsoft Office Suite
• Strong organizational skills to track multiple permits and deadlines simultaneously
• Clear written and verbal communication skills
• Valid driver's license
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows
• Familiarity with pole attachment licensing and make-ready coordination
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects
• Familiarity with Quickbase, Vetro, or Omnia
• Basic awareness of NEPA, NHPA and Section 106, or tribal permitting processes

Core Competencies

Demonstrates expertise in permitting processes, including coordination with agencies and internal teams, while maintaining schedules and documentation. Proficient in utilizing GIS and Microsoft Office Suite to support permitting activities and ensure compliance with regulatory requirements.

Highest-signal resume keywords

• Permitting Experience
• GIS Proficiency
• Microsoft Office Suite
• Clear Communication Skills
• Right-of-Way Administration

ATS Optimization Keywords

Hard Skills

• Permitting Documentation
• Permit Tracking
• QC Checklists
• Permit Applications
• Fiber-to-the-Home (FTTH) Experience
• Make-Ready Coordination
• Invoice Processing
• Permit Closeout Documentation

Soft Skills

• Organizational Skills
• Verbal Communication
• Written Communication

Certifications & Qualifications

• High School Diploma
• GED
• Valid Driver's License

Industry Keywords

• Right-of-Way
• Railroad Permitting
• DOT Permitting
• Municipal Permitting
• NEPA Awareness
• NHPA Awareness
• Section 106 Awareness
• Tribal Permitting Processes

Tools & Technologies

• Quickbase
• Vetro
• Omnia
• GIS Software