Permit Administrator

Town of Wellesley; Wellesley (MA); On-site; USD 49,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Town of Wellesley is hiring a full-time Permit Administrator (35 hours per week) to support the Building Department. You will provide administrative and clerical support, manage workflows, assist the public with permitting, and help supervise staff to ensure efficient daily operations.

Ideal candidates have an associate degree or equivalent experience, five years of office experience, and proficiency with MUNIS and Microsoft Office. A comprehensive benefits package is offered.

Qualifications

• Associate degree or equivalent experience in a related field.
• Five years of administrative experience in an office environment.
• Familiarity with MUNIS or other accounting software.
• Proficiency in Microsoft Office and online permitting software.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Strong organizational skills and ability to work independently.

Responsibilities

• Provide administrative, bookkeeping, and clerical support to the Building Department and inspectors.
• Manage departmental workflows, including reporting, payroll, scheduling, and attendance.
• Assist residents, contractors, and the public with inquiries and permitting processes.
• Maintain knowledge of Town Bylaws, Zoning Bylaws, and departmental policies.
• Supervise a full-time Secretary and assist in ensuring efficient daily operations.

Skills

Administrative experience

Customer service

Microsoft Office

Attention to detail

Communication skills

Independent work

Education

Associate's degree in Business or related field

Tools

MUNIS

Accounting software

Job description

Job Opportunities

Current employment opportunities for the Town of Wellesley. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.
You can find job opportunities at Wellesley Public Schools here .

The Town of Wellesley's Building Department is seeking a full-time Permit Administrator (35 hours per week) to join our team! This position plays an important role in supporting the daily operations of the Department, providing excellent customer service, and ensuring efficient administrative processes.

Key Responsibilities:

• Provide administrative, bookkeeping, and clerical support to the Building Department and its inspectors.
• Manage departmental workflows, including reporting, payroll, scheduling, and attendance.
• Assist residents, contractors, and other members of the public with inquiries and permitting processes.
• Maintain knowledge of Town Bylaws, Zoning Bylaws, and departmental policies and procedures.
• Supervise a full-time Secretary and assist in ensuring efficient daily operations.

Qualifications:

• Associate's degree in Business, Liberal Arts, or a related field, or equivalent experience.
• Five years of administrative experience in an office environment.
• Familiarity with MUNIS or other accounting software.
• Proficiency in Microsoft Office applications and online permitting software.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to work independently.

Compensation:

Anticipated hiring range: $35.50 – $40.66 per hour, depending on qualifications. Full hourly range up to $47.84. The Town offers a generous benefits package.