Permanent Housing Programs Administrator

HomeFirst; San Jose (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

HomeFirst in San Jose is seeking a Program Administrator to support the Permanent Housing Division with administrative oversight and program coordination. This full‑time, non‑exempt role involves coordinating activities, maintaining documentation, and ensuring adherence to contract requirements.

You will help analyze financial records, track program performance, and report trends to division leadership while coordinating with internal and external partners to advance housing initiatives.

Qualifications

• Two years of paid or volunteer experience in social service or related human services required.
• Experience with financial administration preferred.
• Bilingual Spanish or Vietnamese preferred, not required.

Responsibilities

• Provide administrative support to Permanent Housing Division as assigned.
• Analyze financial records for trends, summarizing and reporting findings to division leadership.
• Assist in the development and implementation of quality improvement and monitoring activities.
• Maintain compliance with contract, agency, and licensing requirements.
• Achieve identified division and position deliverables and meet deadlines.
• Attend program staff and agency-wide meetings; communicate updates to leadership.
• Prioritize work and manage multiple projects concurrently.

Skills

Bilingual Spanish or Vietnamese

Microsoft Office

Strong written and oral communication

Multitasking

Team collaboration

Job description

HomeFirst in San Jose is seeking a Program Administrator to support the Permanent Housing Division with administrative oversight and program coordination. This full‑time, non‑exempt role involves coordinating activities, maintaining documentation, and ensuring adherence to contract requirements.

You will help analyze financial records, track program performance, and report trends to division leadership while coordinating with internal and external partners to advance housing initiatives.