Impactful Program Administrator — Permanent Housing

HomeFirst; San Jose (CA); On-site; USD 58,500 - 71,500; Full time

Benefits offered by this job

Health, dental, vision coverage

Employee Assistance Program

401(k) with match

Life and disability insurance

Flexible Spending Accounts

Commuter benefits

Holidays & PTO

Civic engagement leave

Job summary

HomeFirst seeks a Program Administrator to support its Permanent Housing Division, handling administrative tasks, financial trend analysis, and program delivery in line with standards. The role emphasizes collaboration with internal and external partners and timely, accurate reporting.

Ideal candidates will have at least two years in social services, strong communication, and organizational skills, with bilingual preference.

Qualifications

• Two years of paid or volunteer experience in social service or related human services.
• Experience with financial administration preferred.
• Bilingual Spanish or Vietnamese speaking preferred (not required).
• Proficient in Microsoft Office suite.
• Strong written and oral communication skills.
• Ability to manage multiple projects concurrently and meet deadlines.
• Excellent organizational skills and accountability.
• Ability to work with diverse socio-economic backgrounds.
• Valid CA driver license and reliable vehicle.

Responsibilities

• Provide administrative support to Permanent Housing Division as assigned.
• Analyze financial records for trends, summarize and report findings to division leadership.
• Support the delivery of division programming in accordance with agency and contractual standards.
• Assist in the development and implementation of quality improvement and monitoring activities.
• Maintain compliance with contract, agency, and licensing requirements.
• Achieve identified division and position deliverables.
• Attend all job-related meetings, including program staff meetings and agency-wide meetings.
• Participate in opportunities for learning and skill maintenance/development.
• Utilize supervision appropriately, maintaining open lines of communication and providing updates on activity.

Skills

Bilingual Spanish or Vietnamese

Written & verbal communication

Multitasking

Organizational skills

Relationship building

Team player

Problem solving

Attention to detail

Tools

Microsoft Office Suite

Job description

HomeFirst seeks a Program Administrator to support its Permanent Housing Division, handling administrative tasks, financial trend analysis, and program delivery in line with standards. The role emphasizes collaboration with internal and external partners and timely, accurate reporting.

Ideal candidates will have at least two years in social services, strong communication, and organizational skills, with bilingual preference.