Periodic Automated Replenishment Project Associate

NYC Health + Hospitals; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Harlem Hospital Center is seeking an inventory and supply chain support role to help implement barcoded PAR two-bin systems across facilities. You will analyze current stock, adjust replenishment levels, and assist in creating PAR plans with timelines and resources.

You will also help design storage solutions, train facility staff, generate PAR Item Masters for PeopleSoft, and participate in QA/PI activities while ensuring regulatory compliance. Strong MS Office skills are required.

Qualifications

• Requires an Associate degree or equivalent; two years of related experience if no degree
• Experience with inventory management, stock control and replenishment processes
• Ability to assemble and label shelving and manage PAR plans

Responsibilities

• Assist with system-wide implementation of barcoded PAR two-bin inventory systems.
• Conduct inventory analysis and adjust replenishment levels to maintain adequate stock.
• Collaborate to create facility PAR plans including timelines and resources.
• Assist in designing new PAR systems and storage solutions.
• Provide training and customer service support on the PAR process and respond to inquiries.
• Prepare PAR Item Masters for integration into PeopleSoft.
• Participate in QA/PI activities and trainings; ensure regulatory compliance.
• Proficient with Microsoft Office and related software applications.

Skills

Inventory management

PAR two-bin systems

Microsoft Office

Communication with leadership

Education

Associate degree in Supply Chain Management or related discipline

High school diploma or equivalent

Tools

PeopleSoft

Microsoft Office

Job description

Marketing Statement

Harlem Hospital Center has been a bedrock of the Harlem community since 1887. The hospital provides a wide range of medical, surgical, diagnostic, therapeutic and family support services to the residents of Central Harlem, West Harlem, Washington Heights and Inwood. Harlem is the largest hospital in the area, capable of treating the most seriously ill. Harlem provides over 90 specialized ambulatory care services, dentistry and oral surgery, behavioral health services, and community substance abuse treatment.

Marketing Statement

Harlem Hospital Center has been a bedrock of the Harlem community since 1887. The hospital provides a wide range of medical, surgical, diagnostic, therapeutic and family support services to the residents of Central Harlem, West Harlem, Washington Heights and Inwood. Harlem is the largest hospital in the area, capable of treating the most seriously ill. Harlem provides over 90 specialized ambulatory care services, dentistry and oral surgery, behavioral health services, and community substance abuse treatment.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position

Under direct supervision, assists in the system-wide implementation of barcoded Periodic Automated Replenishment (PAR) two-bin inventory systems, which vary in complexity and magnitude, for the purpose of increasing efficiency in Supply Chain Management and, as a result, enhancing NYC Health + Hospitals’ ability to provide patient-centered quality care.

Examples Of Typical Tasks

• Assists with the assessment of facilities’ current inventory; conducts inventory analysis of materials and products; and evaluates and adjusts required replenishment levels in an appropriate system, to ensure adequate inventory levels are maintained.
• Conducts physical inventory, including organizing, sorting, and placing materials or items on racks, shelves or in bins, assembling wire racking and shelving, and labeling/re-labeling bins and shelves, as necessary; counts inventory items; and cleans and removes current shelving and supplies. Must be able to lift 35 pounds to assemble shelves/racking, equipment/furniture (as needed), and moving supplies.
• In collaboration with facility and centralized supply chain personnel, assists with the creation of a facility PAR plan, which includes the number of PARs needed, the establishment of a timeline, and the identification of necessary resources (e.g., handheld devices, shelving, label printers). Effectively communicates with clinical and administrative leadership on a variety of issues.
• Assists in the design and creation of new PAR systems, including building and layout of new shelving, and/or other storage solutions.
• Assists with training and providing customer service support to facility users on the two-bin Par Replenishment process and responds to customer inquiries and/or complaints concerning inventories and products.
• Assists with producing PAR Item Masters, which list key information about inventory items, for the purpose of incorporation into PeopleSoft.
• Participates in departmental and team meetings, internal/external quality assurance/performance improvement (QA/PI) activities and programs, and facility-wide training, as required.
• Acts in compliance with all regulatory requirements, to ensure safe working environment.
• Effectively utilizes Microsoft Office applications and other appropriate computer applications and programs within the scope of professional role and responsibilities.
• Performs low to medium complexity project duties, while demonstrating the ability to multi-task; performs other related duties, as assigned.

Minimum Qualifications

• Associate degree from an accredited college or university in Supply Chain Management, Business

Engineering, Industrial Engineering or related discipline; or

• High school diploma or its educational equivalent; and
• Two (2) years of full-time satisfactory experience in supply chain management, stock control and inventory, materials support or related area.