Inventory Support Specialist

Westchester Medical Center Health Network; City of Poughkeepsie (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Wmchealth is seeking an Inventory & Materials Coordinator to maintain inventory locations, optimize PAR levels, and support technology platforms for accurate stock and reporting.

The role involves cycle counts, data accuracy, and training staff on inventory systems within a healthcare setting. Requires HS diploma, 1–2 years healthcare experience, and NYS driver's license.

Qualifications

• Knowledge of computer inventory systems and inventory management in healthcare.
• Minimum 1–2 years' experience in healthcare preferred.
• Must be able to multi-task with effective organizational, communication and human relations skills.
• Basic math, reading, typing skills expected.

Responsibilities

• Participates in ongoing PAR reviews and communications with clinical staff and material management to optimize inventory and service levels.
• Ensures timely and accurate system maintenance including product additions, changes, deletes and product conversions.
• Organizes Material Management System activities to create and measure implementation and process improvement plans.
• Provides and enhances relevant reporting from maintained systems.
• Label stocking locations and maintain dust-free, rotated stock with proper organization and labeling.
• Assist with training staff on the technology platform and act as site administrator if needed.
• Comply with hospital policy regarding monitoring and responding to product recalls.
• Perform other related duties as assigned.

Skills

Inventory systems knowledge

Healthcare knowledge

Organizational skills

Communication skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent

Tools

Inventory management software

Windows

Job description

Responsible for maintaining inventory locations for accuracy par levels and supplies to, reduce supply expense and increased operational efficiency.. Ensure data accuracy within the technology platform by working in accordance with established procedure guidelines. Serve as point of contact for all supply-related issues pertaining to the technology platform. Required to assist in the implementation of technology platform(s), including collecting product data, usage, and assisting with inventory and staff training. Responsible for setting up code carts, re-stocking and inventory control of items for code carts. As well as creating and updating reports/documentation on code cart usage and supplies.

Responsibilities:

• Participates in ongoing PAR reviews and communications with clinical staff and material management to optimize inventory and service levels.
• Ensures timely and accurate system maintenance to include product additions, changes, deletes and product conversions.
• Organizes and prioritizes Material Management Systems-related activities to include the creation and measurement of implementation and process improvement project plans.
• Provides and enhances relevant reporting from the various systems maintained.
• Organize and clearly label stocking locations. Maintain product stocking locations to ensure a dust free environment, rotating stock, organizing, and labeling products. Maintain locations in technology platform if applicable.
• Support customer value analysis initiatives as required. Submit new product requests in accordance with customer guidelines.
• Maintain electronic data files as necessary in the technology platform, including customer units of measure, consignment inventory and expiration date tracking.
• Assist with the management team performing cycle counts and annual physical inventory.
• Utilize the technology platform to recommend accurate PAR levels for stocking locations, to reduce inventory value and expired product. Determine appropriate ordering threshold to maximize efficiency of ordering and restocking processes.
• Assist training staff on use of technology platform. May be required to act as site administrator for technology platform.
• Comply with hospital policy regarding monitoring and responding to product recall notices.
• Performs other related duties as assigned.

Experience:

• Knowledge of computer Inventory systems, Inventory management and healthcare. Minimum of 1 to 2 years' experience in healthcare preferred.

Education:

• High school diploma or equivalent.
• General knowledge of a variety of basic skills such as math, reading, typing, etc. Must be able to multi-task and possess effective organizational, communication and human relations skills

Licenses / Certifications:

N/A

• Valid NYS Driver's License

Other:

• If applicable, the individual performing this job may reasonably anticipate coming into contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
• Computer experience with Inventory management software, basic (intermediate preferred) knowledge of Windows, Microsoft Excel, Word and Outlook.