Periodic Automated Replenish Project Manager

NYC Health + Hospitals; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

NYC Health + Hospitals/Metropolitan seeks a Project Lead for the 2-Bin PAR inventory initiative across the system. The role focuses on barcode-based replenishment, program maintenance, and collaboration with supply chain and clinical teams to optimize inventory processes.

The position requires a bachelor’s degree in a related field and at least one year of inventory control experience (or an associate’s with three years). ERP proficiency and strong communication are essential for success.

Qualifications

• Bachelor’s degree in a related field and one year of experience designing, implementing, maintaining and/or improving inventory control and supply chain management systems.
• Or an Associate’s degree with three years of related experience as described above.

Responsibilities

• Lead implementation of 2-Bin PAR inventory systems across the System.
• Maintain and manage the 2-Bin program through OMS; ensure data accuracy and compliance.
• Collaborate with clinical and supply chain staff to develop PAR facility plans and resource needs.
• Produce reports and dashboards for stakeholders; communicate status and barriers.
• Train end-users on Mobile Inventory or GHX purchasing; support audits and QA activities.

Skills

Supply chain management

Project management

Operations

Education

Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Industrial Engineering or related discipline

Associate’s degree in related discipline

Tools

PeopleSoft

Job description

Marketing Statement

NYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country.

Marketing Statement

NYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position: Under the direction of the 2-Bin Project Lead, is responsible for the implementation of 2-Bin Barcoded Periodic Automated Replenishment (PAR) inventory systems, which vary in complexity and magnitude across the System and for the maintenance and upkeep of the 2-Bin program. Follows standard work processes, procedures, and instructions and ensures optimal utilization of resources and compliance with applicable NYC Health + Hospitals policies and procedures, state and federal rules and regulations and safety policies.

Examples Of Typical Tasks

• Provides direction and support to the materials team ensuring the team is informed of all project changes, decisions, etc. that may affect the success of the project.
• Prepares status reports with key stakeholders which may include timelines, resource needs, and potential obstacles for each step of the project.
• Utilizes standard project management tools and summary documents to track and communicate status of projects.
• Implements PAR inventory systems across the System using barcoded labels and 2-Bin systems; transports and processes excess supplies post-install.
• Assesses current inventory, including physical inventory.
• Designs new PAR systems using the existing PAR Model; measures and plans layout of current space to be converted to 2-Bin.
• Works with local and central supply chain staff, at various levels, on the creation of a PAR facility plan, which includes, but is not limited to, the number of PARs needed, the establishment of a timeline, and the identification of necessary resources (e.g., handheld devices, shelving, label printers). Communicates with leadership on all status updates, required resources assistance and barriers.
• Maintains all aspects of the 2-Bin program through the daily management system (OMS) and adheres to OMS to ensure that the program functions efficiently by upholding standards, performing maintenance on nodes, and effectively and efficiently addressing customer needs.
• Performs regular audits and maintenance of nodes and maintains all data records associated with maintenance.
• Retrofits equipment based on supply area need, including but not limited to, building carts, operating a drill press, cable-tying/cutting and using other hand-held power tools.
• Manages customer requests and concerns through an appropriate process and responds to customer inquiries and/or complaints concerning inventories and products.
• Creates and maintains strong relationships in clinical areas, where 2-Bin is implemented, works with all impacted staff and explains processes to clinicians and support teams.
• Utilizes the Dashboard for daily work and creating reports for clinical and support teams, as needed.
• Trains end-users on Mobile Inventory or GHX purchasing.
• Produces the PAR Item Master and hand-off to the PeopleSoft ERP Build Team.
• Participates in regular team huddles to ensure operations meet the needs of the end-users. Attends and/or participates in relevant meetings, training and quality assurance/performance improvement (QA/PI) activities, as required.
• Performs related duties, as directed.

Minimum Qualifications

• A Bachelor’s degree from an accredited college or university in Supply Chain Management, Business

Business Administration, Engineering, Industrial Engineering or a related discipline; and one (1) year of

responsible experience in designing, implementing, maintaining and/or improving inventory control and

management systems and programs, of various complexities, and performing other functions directly

related to inventory control, supply chain management, materials management or related area in a

hospital or health care setting; or

• An Associate’s degree in one of the disciplines listed in "1" above, and three (3) years of experience, as

described in "1" above.