Per Diem Client Service Coordinator

Ethos Veterinary Health; San Francisco (CA); On-site; USD 35,817 - 41,328; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Job summary

Ethos Veterinary Health in San Francisco is looking for a Client Service Coordinator – Per Diem. This role involves managing client interactions and appointments in a welcoming environment, engaging with pets and their owners to enhance their experience.

The ideal candidate will have customer service and hospitality experience, proficiency in Microsoft Office, and the ability to work in a fast-paced clinic. A comprehensive benefits package is offered, including medical, dental, and 401(k).

Qualifications

• 1+ years of customer service experience, preferably in a veterinary setting.
• Comfortable with typing and data entry.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet clients and pets, ensuring a positive experience.
• Coordinate appointments and manage clinic operations.
• Maintain client and patient records in software.

Skills

Customer service experience

Hospitality experience

Proficiency in Microsoft Office Suite

Typing 45+ WPM

Strong phone etiquette

Education

High school diploma or equivalent

Tools

PIM software (EzyVet)

Job description

Client Service Coordinator – Per Diem

Location: SAGE San Francisco

Compensation: $26-$30 per hour + $5.50/hr differential for shifts between 6 PM – 6 AM

Schedule: Varied schedule 7am-3pm, 10am-6pm, Mon-Sun

This is a per diem position with shifts scheduled as needed. New casual employees must complete four full training shifts (8 hours each) before picking up independent shifts. Active casual team members are required to work at least one shift per month to maintain status.

About the Role

Are you passionate about providing exceptional client service and creating a welcoming environment for pets and their owners? SAGE San Francisco is seeking a Client Service Coordinator to join our team on a per diem basis. If you thrive in a fast-paced environment, enjoy working with animals, and want to make a difference for clients and their pets, this role is for you!

Key Responsibilities

• Client Interaction: Greet clients and pets with warmth, ensuring a positive experience
• Appointment & Schedule Management: Coordinate appointments, procedures, and clinic operations
• Communication: Answer phones, respond to emails, and manage messages via Tiger Text
• Record Keeping: Accurately maintain client and patient records in PIM software (EzyVet) while ensuring confidentiality
• Check-In & Check-Out: Process client paperwork, verify information, and handle payments
• Billing & Invoicing: Assist with fee calculations, process payments, and generate invoices
• Client Education: Provide general pet care guidance and answer client questions
• Facility Maintenance: Keep the reception area organized, clean, and welcoming
• Team Collaboration: Work closely with veterinary staff to support smooth clinic operations
• Emergency Response: Handle urgent situations calmly, escalating as appropriate
• Problem Solving: Address client concerns professionally and efficiently

Qualifications

• High school diploma or equivalent
• 1+ years of customer service experience (veterinary experience preferred)
• 1+ years of hospitality experience, providing a welcoming environment for clients
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable with typing 45+ WPM, 10-key calculator use, and data entry
• Experience with PIM software (EzyVet) preferred
• Strong phone etiquette and client communication skills

Who You Are

• Warm, professional, and compassionate
• Organized, adaptable, and able to multitask in a fast-paced environment
• Problem‑solver with discretion and strong attention to detail
• Tech‑savvy with basic computer skills and willingness to learn veterinary software
• Positive attitude, eagerness to learn, and a passion for client service

Let your passion for animals and customer care shine in a role where you truly make an impact!

Benefits

Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401(k) with employer match, and paid time off (including sick time) for all eligible employees. For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

Equal Opportunity Employer

Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.