On-Site Administrative & Operations Specialist

ESGWND; Fargo, Northern (ND, KY); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Easterseals Goodwill ND Inc. (ESGWND) seeks an Administrative Assistant to support leadership and program coordinators across regional offices on-site in North Dakota.

You will manage calendars, travel, draft correspondence, prepare meeting materials, and coordinate onboarding, training, and records management while upholding ESGWND’s mission. This is a full-time, non-exempt, on-site role requiring strong customer service and organizational skills.

Qualifications

• High school degree / GED required.
• Basic safety and first aid knowledge preferred.

Responsibilities

• Support leadership with calendars, travel, accommodations, and communications.
• Draft emails, memos, reports, and other correspondence.
• Prepare meeting materials and compile meeting minutes.
• File and retrieve corporate records, documents, and reports.
• Coordinate maintenance of office equipment and systems.
• Perform other assigned administrative duties.
• Manage office communications and support organizational goals through professional customer service.
• Welcome visitors and direct them appropriately.
• Monitor office entrances, phones, and general inquiries.
• Maintain exceptional customer service standards.
• Manage incoming and outgoing mail and correspondence.
• Order, receive, distribute, and inventory office supplies, equipment, and forms.
• Maintain accurate postage and inventory records.
• Schedule and coordinate meetings, trainings, onboarding activities, and related logistics.
• Arrange travel, lodging, materials, and catering as needed.
• Support new hire onboarding paperwork and documentation.
• Track and maintain staff training records and required documentation.
• Verify annual employee credentials, including driver’s licenses, insurance, and other required licensures.
• Communicate with employees and leadership to ensure timely completion of workforce requirements.
• Maintain confidentiality and safeguard sensitive information.
• Administer records management systems in accordance with retention requirements and organizational policies.
• Oversee record control, storage, retrieval, and purge processes.
• Ensure documentation is accurate, complete, and readily accessible.
• Promote and support ESGWND's Mission, Vision, and Values.
• Demonstrate commitment to helping individuals lead lives of equality, dignity, and independence.

Skills

Basic safety and first aid knowledge

Communication skills

Teamwork

Problem-solving

Education

High school diploma or GED

Job description

Easterseals Goodwill ND Inc. (ESGWND) seeks an Administrative Assistant to support leadership and program coordinators across regional offices on-site in North Dakota.

You will manage calendars, travel, draft correspondence, prepare meeting materials, and coordinate onboarding, training, and records management while upholding ESGWND’s mission. This is a full-time, non-exempt, on-site role requiring strong customer service and organizational skills.