People Ops: Recruiter & Onboarding Specialist

Memory Training Centers of Florida; Florida; On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Paid vacation

Sick days

Paid holidays

401(k) with employer match

Referral program

Career growth opportunities

Job summary

Memory Training Centers of Florida is seeking a Recruiting & Onboarding Coordinator in North Miami Beach, FL. This on-site role focuses on onboarding coordination, credentialing follow-up, and HR support to keep start dates on track.

You'll also assist with recruiting, candidate coordination, and documentation while collaborating with HR leadership to maintain accurate records and smooth processes.

Qualifications

• Experience in HR coordination, onboarding, recruiting support, credentialing, or a related administrative role.
• Strong organization and follow-through—you can manage multiple onboarding files without losing track of the details.
• Clear, professional communication by phone, email, and in person.
• Sound judgment when handling confidential information and knowing when to involve leadership.
• Comfort using spreadsheets, applicant tracking systems, electronic documents, and other workplace technology.
• Experience supporting healthcare professionals or independent contractors, verifying clinical credentials, assisting with Medicare enrollment, or using Zoho Recruit.

Responsibilities

• Make onboarding organized and welcoming.
• Coordinate approved offers, employment and contractor agreements, and onboarding paperwork.
• Review submissions for completeness and follow up promptly on missing documents.
• Verify professional licenses and credentials, coordinate background screenings, and flag discrepancies to HR.
• Assist with Medicare enrollment applications and credentialing documentation.
• Coordinate orientation, training, and start dates with HR, supervisors, and clinical leadership.
• Arrange email accounts, system access, equipment, and other onboarding needs with designated staff.
• Maintain accurate, confidential personnel and contractor files.
• Keep candidates informed and hiring moving.
• Maintain job postings, candidate records, and hiring updates in Zoho Recruit and designated trackers.
• Support candidate sourcing through job boards, professional networks, and direct outreach.
• Conduct initial screenings, schedule interviews, and communicate approved compensation information and next steps.
• Help develop candidate pipelines through universities, professional associations, and clinical organizations.
• Prepare recruiting materials and track activity against approved hiring plans and budgets.
• Support the team beyond the start date.
• Answer routine staff questions and route sensitive or complex matters to the Director of Human Resources.
• Support staff surveys, recognition, team events, birthdays, and work anniversaries.
• Prepare approved newsletters, announcements, and recruiting updates.
• Assist with offboarding documentation, record updates, equipment returns, and access removal.

Skills

HR coordination

Onboarding

Recruiting support

Credentialing

Administrative role

Tools

Zoho Recruit

Job description

Memory Training Centers of Florida is seeking a Recruiting & Onboarding Coordinator in North Miami Beach, FL. This on-site role focuses on onboarding coordination, credentialing follow-up, and HR support to keep start dates on track.

You'll also assist with recruiting, candidate coordination, and documentation while collaborating with HR leadership to maintain accurate records and smooth processes.