People Operations Specialist

WeInfuse, LLC; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

WeInfuse, LLC is seeking a People Operations Specialist in Austin to own full-cycle recruiting, onboarding, offboarding, benefits administration and leave management while supporting HR functions. You will work with our Director of People Operations and partner with leaders across Engineering, Client Success and more to scale our organization.

You will source candidates proactively, manage the ATS, and help maintain a compliant employee lifecycle.

Qualifications

• BA/BS in human resources or related field.
• 1–3 years of talent acquisition or people operations experience with full-cycle recruiting.
• Proven track record sourcing, closing and hiring across multiple functions (engineering, sales, G&A).
• Experience with technical or specialized recruiting required.
• Experience with LinkedIn Recruiter, ATS (Greenhouse), and HRIS (TriNet) preferred.
• Working knowledge of employment law and hiring compliance.
• Detail-oriented, multi-tasking, highly organized with strong written/verbal communication.
• Ability to collaborate with all levels of the org chart.

Responsibilities

• Talent Acquisition: manage full-cycle recruiting including intake, sourcing, screening, interviews and offers.
• Partner with hiring managers to define role requirements, hiring plans, and interview processes.
• Proactively source candidates via LinkedIn, referrals, job boards and other channels.
• Manage ATS data and pipeline reporting with accuracy.
• Deliver a candidate experience reflecting company culture with clear communication.
• People Operations: administer HRIS data, secure and compliant records, and onboarding/offboarding.
• Support benefits administration and leave management and answer policy questions.
• Help maintain employee handbook, policies, and internal docs; ensure legal compliance.
• Identify automation opportunities to streamline recruiting and People processes.

Skills

Full-cycle recruiting

Candidate sourcing

Employment law knowledge

Excellent communication

ATS familiarity

LinkedIn Recruiter

HRIS (TriNet)

Education

Bachelor's degree in Human Resources or related field

Tools

Greenhouse ATS

LinkedIn Recruiter

TriNet HRIS

Job description

Great organizations are made of great people. We're growing, and we’re looking for a People Operations Specialist to help us find, hire, and support our team. Working directly with our Director of People Operations, you’ll own full-cycle recruiting, onboarding and offboarding, benefits administration and leave management, and support a variety of other Talent Acquisition and HR functions.

You’ll partner closely with leaders across the company, from Engineering to Client Success, and help develop recruiting and HR approaches that amplify our company culture. To thrive in this position, you’ll bring strong candidate sourcing skills, a talent for building relationships, and clear, warm communication. You're highly organized, detail-oriented, and trusted to handle confidential and sensitive matters with discretion.

Responsibilities

• Talent Acquisition (roughly 60% of the role)
  • Manage full-cycle recruiting: intake with hiring managers, sourcing, screening, interview coordination, and offers
  • Partner with hiring managers to define role requirements, hiring plans, and interview processes
  • Proactively source candidates through LinkedIn, referrals, job boards, and other channels
  • Manage the applicant tracking system (ATS), keeping candidate data and pipeline reporting accurate
  • Deliver a candidate experience that reflects our culture, with clear and timely communication at every stage
• People Operations (roughly 40% of the role)
• Administer HR systems (HRIS), keeping employee data accurate, secure, and compliant
• Assist all aspects of the employment lifecycle: from offer to offboarding
• Support benefits administration and leave management
• Serve as first point of contact for employee questions on policies, benefits, and HR processes
• Help maintain the employee handbook, policies, and internal documentation
• Ensure compliance with employment and hiring laws, and flag risks early
• Identify opportunities to automate and streamline both recruiting and People processes

Qualifications

• Bachelor's degree (BA/BS) from 4-year college or university in human resources or related field
• 1-3 years of experience in talent acquisition, HR, or people operations, with direct full-cycle recruiting experience
• Proven track record of sourcing, closing, and hiring across multiple functions (e.g. engineering, sales, G&A)
• Experience with technical or specialized recruiting required
• Experience with LinkedIn Recruiter, ATS (Greenhouse), and HRIS (TriNet) preferred
• Working knowledge of employment law and hiring compliance
• Must be detail-oriented, able to multi-task, and be extremely organized
• Must possess excellent written and oral communication skills, including ability to communicate with all levels of the org chart
• Ability to say: “I don’t know, but I can get that answer for you” and then find the answer
• Able to work independently (but understand we won’t leave you on an island)

About WeInfuse

Come join our growing company. We are an established healthcare SaaS company with offices in Dallas and Austin.

Founded in 2016, WeInfuse is an infusion center software and consulting organization. Our founders and their team have developed the first and only end-to-end software solution for infusion centers that has gained significant traction in the market. In addition to providing the industry’s leading SaaS solution, WeInfuse provides infusion center start-up, optimization and pharmaceutical manufacturer consulting services.

For US-Based Roles: We are not offering new sponsorships opportunities at this time for persons requiring employment visas, such as an H-1B; authorization to work in the U.S. is a precondition of employment. We use E-Verify to confirm the identity and employment eligibility of all new hires.

Any unsolicited resumes/candidate profiles submitted through our website or to personal email accounts of WeInfuse team members are considered the property of WeInfuse and are not subject to payment of agency fees.

U.S. Standard Demographic Questions

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For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in WeInfuse’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

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