People Operations & Office Experience Coordinator

Salient; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

Catered lunches

Job summary

Salient is building AI agents for regulated financial services and is hiring an Office Coordinator to run day-to-day employee, candidate, and office experience in San Francisco.

In this hands-on, in-person role you’ll coordinate recruiting logistics, lead onboarding, manage facilities, and serve as a friendly first point of contact for People Operations. The ideal candidate is highly organized, proactive, and excited to work in person at our SF office.

Qualifications

• Bachelor's Degree in Communications, Human Resources, Business Administration, Psychology, Hospitality/Event Management, Organizational Studies, or a related field
• 0–2 years of professional experience, ideally in people-facing role
• Extremely organized, detail-oriented, and reliable
• Strong written and verbal communication skills
• Friendly, polished, and comfortable interacting with candidates, employees, executives, and visitors
• Proactive and able to anticipate what needs to happen before being asked
• Comfortable juggling many small details in a fast-moving environment
• Excited to work in person
• Low ego, high ownership, and willing to jump in wherever needed
• Experience with Google Workspace, ATS or HRIS tools, event coordination, onboarding, or office operations is a plus.

Responsibilities

• Coordinate onsite interviews, including candidate schedules, interview rooms, office tours, and other logistics.
• Welcome candidates and provide a thoughtful interview experience from arrival through departure.
• Support recruiting events, university outreach, office open houses, and other hiring initiatives.
• Lead new hire onboarding sessions, coordinate product demos, I9 verifications + E-verify.
• Responsible for onboarding and off boarding of employees - softwares access, computer set up, desk, monitor etc.
• Keep benefits information, onboarding presentations, People policies, and other employee resources current.
• Coordinate employee communications, celebrations, team events, and engagement initiatives.
• Manage day-to-day office needs, including ordering and restocking snacks, beverages, and supplies as well as keeping inventory accurate; keeping the kitchen presentable; and coordinating appliance maintenance.
• Respond to office requests and communicate updates to employees.
• Help create a welcoming, organized, and energetic office for employees, candidates, and visitors.
• Serve as a first point of contact for general People Operations questions.

Skills

Highly organized

Detail-oriented

Strong communication

People-facing experience

Proactive

In-person collaboration

Education

Bachelor's Degree in Communications, HR, Business Administration, Psychology, Hospitality/Event Management, Organizational Studies, or related field

Tools

Google Workspace

ATS/HRIS tools

Event coordination tools

Job description

Salient is building AI agents for regulated financial services and is hiring an Office Coordinator to run day-to-day employee, candidate, and office experience in San Francisco.

In this hands-on, in-person role you’ll coordinate recruiting logistics, lead onboarding, manage facilities, and serve as a friendly first point of contact for People Operations. The ideal candidate is highly organized, proactive, and excited to work in person at our SF office.